Administrative Affairs Executive

We are seeking a highly organized and proactive Administrative Affairs Executive who will effectively manage the administrative and operational processes of our sports facility and work closely with senior management.

Responsibilities

• Coordinating cleaning teams and related service operations
• Planning and coordinating executive-level meetings, events, and travel arrangements
• Preparing agendas, reports, presentations, and meeting minutes for management meetings
• Managing the senior management’s email and written correspondence, including providing necessary responses
• Ensuring effective communication and coordination between senior management, facility teams, internal departments, and external stakeholders
• Managing urgent schedule changes and processes requiring intensive time management in an efficient and timely manner
• Preparing regular reports related to facility operations and management

Qualifications

• Minimum 5 years of experience in administrative affairs, office management, or executive assistant roles
• Bachelor’s degree from a relevant field
• Advanced proficiency in both written and spoken English
• Strong planning, organizational, and prioritization skills
• Excellent communication skills with strong representation abilities
• Strong analytical thinking and problem-solving skills
• High level of confidentiality, responsibility, and professional integrity
• Ability to adapt to a fast-paced and dynamic work environment
• Proactive, results-oriented, and a strong team player