Administrative Affairs Executive

What About Us?

The only Turkish company in the Fortune Global 500, Bilkom, a Koç Group company, is one of the leading technology distributors of Turkiye. Bilkom’s brand portfolio includes leading global brands operating in the information and communication technologies and consumer electronics categories. Bilkom offers a wide range of services to the distinguished and leading global brands in its portfolio within the scope of the Bilkom Plus value-added service package and is their strongest partner in Türkiye. Our primary focus at Bilkom is human . We believe that the productivity and motivation of our employees are pivotal to our success. Our achievements are nurtured by a culture that values freedom in the workplace and fosters open communication. If you are looking to be a part of a dynamic and supportive team, we invite you to submit your application. Your contributions could be instrumental in driving our continued success.

About the Role

Bilkom is seeking a dynamic and experienced Administrative Affairs Executive to manage and enhance the operational efficiency of our administrative processes. This role requires a highly skilled individual with strong communication, coordination, and problem-solving abilities. If you are a proactive, results-oriented professional who thrives in a fast-paced environment and has experience in facility management, vendor coordination, and employee services, we encourage you to apply. As an Administrative Affairs Executive at Bilkom, you will play a key role in overseeing various administrative processes, ensuring smooth operations across departments, and managing essential services within the organization. Your contributions will directly impact employee experience and operational success.

What are we looking for?

• Bachelor’s degree from a reputable university.
• Minimum of 5 years of experience in administrative affairs or facilities management.
• Strong communication, coordination, and problem-solving skills.
• Analytical mindset with the ability to identify challenges and implement solutions.
• Goal- and results-oriented, able to work effectively under pressure.
• Open to innovation and continuous development.
• Proficient in MS Office applications (Word, Excel, PowerPoint).
• Proficiency in English (both written and spoken).

What will you do?

Administrative Affairs Strategy: Implement the vision and strategies of Administrative Affairs from an employee experience perspective, ensuring alignment with company goals and standards.

Cross-Departmental Collaboration: Develop and implement strategic solutions to enhance cooperation and collaboration between departments, contributing to the overall efficiency of the organization.

Facility Management: Oversee building management services including security, cleaning, transportation, and maintenance to ensure all services are running smoothly and effectively within a structured framework.

Vendor Management: Manage external contractors and service providers, particularly in security, cleaning, and technical services. Monitor service quality, control attendance records (e.g., timesheets), and approve relevant documents.

Technical Services Management: Ensure that all systems and equipment within the building are operational and well-maintained, implementing necessary preventive measures.

Compliance and Safety: Support the establishment and monitoring of company quality standards related to areas such as KVKK (Personal Data Protection Law), Information Security, Occupational Health and Safety (OHS), and Environmental Management. Ensure adherence to company policies and procedures, and drive continuous improvement efforts.

Employee Education and Awareness: Educate employees on company quality standards and systems (e.g., OHS, Environmental Safety), ensuring adherence to safety protocols and regulations.

Reporting and Incident Management: Report incidents such as accidents or violations to senior management or relevant authorities according to established protocols.

Budget Management: Assist in the creation and management of the administrative affairs budget. Monitor expenditures, propose corrective actions when necessary, and ensure cost control.

Project Management: Manage building-related projects ensuring they are completed on time, within scope, and to the satisfaction of relevant stakeholders.

Proficient in procurement management processes.

Experienced in the management of t echnical services (electrical & mechanical)

What we offer?

• Koç Academy technical and soft skills trainings
• Private health insurance (including family members)
• Flex benefits
• Bilkom advantages
• The latest version of mobile phone and pc
• Koç Ailem membership