Administrative Affairs Officer

Job Description

Key Duties and Responsibility

• Process purchase requisitions / orders within purchasing authority.
• Invite, assess, and award/recommend supplier tenders, bids, quotations, and proposals.
• Establish and negotiate contract terms and conditions and maintain supplier relationships.
• Work with internal and external stakeholders to determine procurement needs, quality, and delivery requirements.
• Assist in the development of specifications for equipment, materials, and services to be purchased.
• Administer contract performance, including delivery, receipt, warranty, damages, and insurance.
• Comply with and maintain knowledge of applicable rules, legislation, regulations, standards, and best practices.
• Prepare Annual procurement plan in coordination with respected departments.
• Perform travel arrangements such as hotel, flight, transfers bookings.
• Provide information in accordance with established procedures and policies
• Refer problems requiring administrative or operational answers to appropriate administrators.
• Electronically maintain records and generate lists, reports and other materials.
• Reference developmental policies and review and edit communication in and out of the Administrative Affairs’ Office.
• Coordinate with the other departments for their requirements and respond to all related email inquiries and direct such inquiries to appropriate staff.
• Ensure coordination in communications between all departments within the department.
• Develop and maintain constructive and cooperative working relationships with colleagues and management.
• Prepare and maintain purchasing records, reports and price lists and coordinate supplies and materials.
• Prepare and process requisitions according to established guidelines.
• Maintain and prepare budget information.
  
  

Qualifications

Qualifications

Bachelor degree from an accredited university.

Preferably with:

• Chartered Institute of Procurement and Supply Diploma (CIPS)
  
  

Experience

3-5 years of experience in a related field, preferably with Knowledge of procurement processes, policy, and systems.

Job Category

Procurement

Advertiser

Mohammed bin Rashid School of Government

Educational-level

Bachelor

Required Nationality

UAE Only

Monthly Salary

Unspecified

Schedule-Time

Full time

Job Posting

02/04/2026

Unposting Date

03/05/2026