Administrative Analyst - Associate Governmental Program Analyst

The California Department of Public Health (CDPH) is currently hiring for a Associate Governmental Program Analyst, acting as the Administrative Analyst, assists with the daily operations of the Center/Branch by processing and tracking purchase and service orders, preparing and tracking invoice payments. Analyzes, reviews, and reconciles the monthly encumbrances and expenditures in FORE. Ensures Center/Branch encumbrances and expenditures are accurately charged to the correct index and fiscal year and are included in the correct budget based upon funding source. Works closely with the Health Program Specialist I (HSPI) to ensure Center, DO, and other reporting agency drills are accurately executed by deadlines.

The deadline to apply is December 10, 2025, at 11:59PM PT. Please reach out to Apply@cdph.ca.gov with any questions.

Responsibilities:

• Independently prepares, processes, and monitors all incoming funds, expenditures, projections, purchases, and contractual documentation for the Center and Operations Branch.
• Independently prepares and reviews invoices and tracks and confirms payments to contractors/vendors to ensure adherence with contract payment agreements.
• Independently processes and tracks invoice payments. Submits invoices into the CDPH SharePoint database. Tracks expenditures against budget allocations and submits Financial Information System for California (Fi$Cal) Online Reporting Environment (FORE) corrections to Accounting as necessary.
• Prepares solicitations, purchase requisitions and purchase orders. Coordinates State purchasing policies and procedures; provides technical advice and consultative services regarding subjects such as solicitation development, procurement types/methods; evaluation criteria, appropriate use of Leveraged Procurement Agreements (LPA) and required justifications.
• Develops options and takes action to correct the receipt of unsatisfactory specifications submitted by laboratory staff. Reviews documents (preliminary solicitations, purchase requisitions, required forms and correspondences) for correctness, errors, and form consistency; organizes and maintains procurement files.
• Assists the HPSI in preparing contract documents for external and internal approvals; track status of the review/approval process via CAPS Database; distributes fully executed contracts.

At CDPH, equity, diversity, and inclusion are at the core of our mission to advance the health and well-being of California’s diverse people and communities. We are genuinely and strongly committed to cultivating and preserving a culture of inclusion and connectedness where we can grow and learn together with a diverse team of employees. In recruiting for team members, we welcome the unique contributions that you can bring to us and the work we do.

New to State Service? The following steps will navigate you through the application process:

1. Create a CalCareer account by going to https://calcareers.ca.gov/CalHRPublic/Login.aspx.

2. Apply! Follow all directions and be sure to submit all requested documentation.

Link to Apply: bit.ly/4ia1fcI

Job Type: Full-time

Pay: $6,031.00 - $7,547.00 per month

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Vision insurance

People with a criminal record are encouraged to apply

Work Location: Hybrid remote in Richmond, CA 94804