ADMINISTRATIVE ANALYST II - (NON-CAREER)

DESCRIPTION

EXAMPLES OF DUTIES

• Assists with Division requests for adding inventory purchases, including off-the shelf materials, equipment, and services (space assessment, technology requests)

• Coordinates the Division's purchases and serves as a liaison between Contract Administration, Accounting, and Warehouse teams.

• Researches and identifies suppliers/vendors that can source needed goods, materials, and services.

• Responsible for management of Division's active and expiring contracts.

• Responsible for administration of contracts including tracking of contract expenditures. Coordinates with various sections to track upcoming expenses for procurement and assist with budget forecasting.

• Serves as an administrative liaison with divisions, vendors, and external stakeholders on contracts and procurements.

• Assists contract administration staff on an as-needed basis, including soliciting off-the-shelf purchases and informal contracts for goods and services, developing scopes of work, and providing necessary contract statistics such as historical contract expenditures, vendor history, recommendations for scope of work modification or selection criteria.

• Responsible for all contract administration duties, including using the Munis Financial System to input and modify contracts.

• Analyzes and interprets contract and purchasing data from the Munis system and similar reports.

• Performs other duties as required.

REQUIREMENTS TO FILE

EDUCATION, KNOWLEDGE & EXPERIENCE:

• Bachelor's Degree in Business Administration, Public Administration or a closely related field.
• 2+ years of recent professional experience in contract administration, procurement, purchasing, public sector administration, budget administration, or a closely related administrative field.
• A Master's Degree in Business or Public Administration, or a closely related field, from an accredited college or university may be substituted for up to one year of the required experience.

TECHNICAL SKILLS NEEDED:

• Proficient in the operation of personal computers and common business software, including internet applications, spreadsheets, databases, and word processing programs.

• Skilled in the use of financial and enterprise resource planning systems, including Simpler and Munis.

• Ability to comprehend, interpret, and apply complex information and regulations.

• Ability to research, organize, and analyze data from multiple sources to support operational and business decisions.

• Ability to evaluate facts, develop sound conclusions, and provide well-supported recommendations.

• Demonstrated initiative and ability to independently manage and complete assigned tasks and projects.

• Possession of a valid California Driver’s License and the ability to perform work-related travel as required.

• Strong verbal and written communication skills, with the ability to effectively convey information to diverse audiences.

• Ability to establish and maintain effective working relationships in a team-oriented environment.

• Demonstrated collaborative work style that promotes cooperation, partnership, and organizational success.

• Ability to remain adaptable and composed while managing changing priorities, deadlines, and operational needs.

• Ability to exercise tact, diplomacy, sound judgment, and discretion when handling sensitive, confidential, or complex matters.

• Commitment to providing exceptional customer service and fostering a customer-focused culture

DESIRABLES:

• Knowledge of maritime, environmental, construction, government, or engineering terminology.
• Governmental or public sector experience is a plus

If you require accommodation because of a disability in order to participate in any phase of the application/selection process, please contact (562) 283-7500 or email Careers@polb.com

SELECTION PROCEDURE

The Port of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the Port of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act or https://www.longbeach.gov/hr/about-us/talent-acquisition/the-fair-chance-act/.

The final filing date for this recruitment is June 19th, 2026 11:59pm PST.

To be considered for this opportunity, please submit a cover letter and resume with your application in PDF format. Incomplete applications (without a cover letter and resume) will not be considered.

Individuals most qualified for the position will be invited to participate in the selection process which will require one/two round(s) of interviews based on the volume of applicants.

Non-Career employees are allowed a maximum of 1,600 work hours available over a 12-month period, and are considered temporary, at-will employees who are not typically eligible for benefits. However, Non-Career employees may qualify for health coverage and sick leave accruals subject to applicable federal and state provisions.

The Port of Long Beach is an Equal Opportunity Employer

We do not discriminate based on race, religion, color, national origin, sexual orientation, gender, gender identity, gender expression, age, status as an individual with a disability, or other applicable legally protected characteristics.

www.polb.com