Administrative and HR Internship

Job Summary

Join our team as an intern and gain real-world experience working alongside with public service professionals.
In this role, you’ll support project teams on meaningful work, collaborating with colleagues across multiple offices.
We encourage you to join our talented, dedicated workforce to learn news skills and growing your career in the Administration and Human Resources role.
We know that individuals with a wide variety of talents, ideas, and experiences propel the innovation that drives our success. An inclusive and diverse workforce strengthens us and allows for a collaborative environment to solve the challenges that face our industry today and in the future.

Works under moderate supervision and normally receives detailed instruction on work assignments. Supports Human Resources management and administrative activities in various divisions throughout the organization. Assists in administration of Human Resources and Administrative programs. Performs Human Resources and Administrative support activities and maintains confidentiality regarding Human Resources related issues.

DISTINGUISHING CHARACTERISTICS:

This is a job classification within the Human Resources and Administrative job family.

Duties and Responsibilities

• Drafts, develops and processes memos, letters, reports, newsletters, forms, announcement and other
  documents.
• Logs data and maintains personnel and/or office supplies orders, background checks logs.
• Provides assistance to include typing, data entry, filing, coordinating statistical data, scheduling appointments, assisting with department functions.
• Assists with the coordination of recruitment activities, flyers, brochures, and community job fairs to recruit top talent.
• Performs administrative duties, answers telephone, directs calls, office errands and takes and relays accurate messages. Greets and receives the public and logs visitors. Answers general questions about the department, its functions and activities. Refers individuals to appropriate persons, departments, or agencies.
• Maintains effective document, file, and record retrieval systems. Maintains accountability for paper and electronic files. Creates, compiles, retrieves and disseminates information using computer and paper files.
• Administers Human Resources programs, services and events such as Employee Recognition and Leadership Training.
• Processes applications, scheduling interviews, meetings, training sessions, conducting employment verifications, responding to applicants regarding job openings, and responding to departmental and other inquires related to Human Resources issues.
• Administers Human Resources programs, services and events such as Employee Recognition, Leadership Training, Exit Interviews, and New hire surveys.
• Assists with employee’s events, logistics, room reservations, set-up, themes, decorations and tear down the event.
• Performs other job-related duties as assigned.

Minimum Requirements

Education and Experience:
Currently enrolled in a program from an accredited university program related to Business Administration, Business Management, Government, Human Resources Management, or Public Administration.

Licenses, Registrations, Certifications, or Special Requirements:
Valid Texas Driver's License.
Applicants are required to complete a background investigation to include but not limited to driving history and criminal background with Criminal Justice information System (CJIS).
Applicants are required to successfully pass the background investigation, including fingerprint clearance.

Preferred:
Bilingual in English and Spanish.

Knowledge, Skills, and Abilities:

Knowledge of:

• General office/clerical practices and procedures.
• Office/clerical telephone etiquette.
• File management and techniques.
• Principles and procedures of record keeping.
• Business English, spelling and arithmetic, letter writing, grammar and punctuation, and report preparation.
• May be required to develop knowledge of and adhere to federal and state laws requiring the confidential handling of certain health information.
• Computer equipment to include word processing, spreadsheets, databases and a variety of software packages.
Business letter writing, grammar and punctuation, and report preparation.

• Resolving complex problems.
• Conducting research and presenting information.
• Compiling data and generating reports.
• Both verbal and written communication.

• Maintain confidential data and information.
• Create effective filing systems and retrieve and disseminate information.
• Work independently and accomplish department/division objectives.
• Compile data and to write clear and comprehensive reports.
• Perform multitasking.
• Explain information.
• Establish and maintain effective working relationships with departmental clientele, representatives of outside agencies, other County employees and officials, and the general public.

Work Environment & Other Information

Physical requirements include the ability to lift/carry up to 20-50 pounds occasionally, visual acuity, speech and hearing, hand and eye coordination, and manual dexterity necessary to operate a computer and office equipment. Subject to standing, walking, sitting, repetitive motion, reaching, climbing stairs, bending, stooping, kneeling, crouching, crawling, pushing, pulling, balancing, client/customer contact, squatting to perform the essential functions.

Travis County employees play an important role in business continuity. As such, employees can be assigned to business continuity efforts outside of normal job functions.

Work Hours: Monday- Friday, 20 hours per week
20 hours per week

Location: 700 Lavaca Street, Austin, TX

Department: Facilities Management

Criminal, Driving, Education, and Employment Background Checks Required.

For updates or questions on this position, contact: Laura.Villafranca2@traviscountytx.gov

This job description is intended to be generic in nature. It is not necessarily an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities and overtime eligibility may vary based on the specific tasks assigned to the position.