Administrative and Personal Assistant

Overview

We are seeking a dynamic and organized individual to join Knight Frank Middle East as an Administrative & Personal Assistant. This pivotal role combines administration, personal assistance and client management, ensuring a seamless experience for our clients and staff. The ideal candidate will thrive in a fast-paced environment, exhibit professionalism, and have a keen attention to detail.

Responsibilities

• Manage incoming calls, emails, and inquiries, directing them to the appropriate departments or individuals.
• Schedule and coordinate meetings, appointments, and travel arrangements for executives and staff.
• Prepare and manage documents, reports, and presentations, ensuring accuracy and timeliness.
• Assist in maintaining client databases and records, ensuring confidentiality and compliance with data protection regulations.
• Provide high-level administrative support to the Head of Egypt, including; managing calendars; booking travel; coordinating meetings; and other administrative support related tasks.
• Prepare briefing materials and agendas for meetings, ensuring executives are well-prepared.
• Handle personal errands and tasks for executives as needed, demonstrating discretion and confidentiality.
• Conduct research and compile information for special projects or presentations.
• Oversee the daily operations of the office by working closely with the Office Manager, ensuring tidy and presentable office working environment.
• Manage office supplies and equipment, ordering new items as needed and coordinating maintenance.
• Liaise with building management and service providers to address any office-related issues.
• Help plan and coordinate internal and external events, meetings, and workshops.
• Provide ad-hoc support to various departments as required.
• Other tasks as required.

Skills and Qualifications

• Bachelor's degree in Business Administration or a related field (or equivalent work experience).
• Proven experience as a personal assistant, preferably in a corporate or multinational environment.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong organizational and multitasking skills with a keen eye for detail.
• Understanding of regional business culture and regulations.
• The ability to understand and make use of computers and information technology (Knight Frank internal systems).
• Software: Microsoft Office programs to an advanced/proficient level.
• Language skills: Fluency in English and Arabic, written and verbal. Fluency in other languages is advantageous.
• Travel: Flexible attitude towards travelling.

About the Company

Founded in 1896, Knight Frank has grown to become the world’s largest privately owned global property agency and consultancy. Headquartered in London with 555 offices, employing more than 23,000 people, spanning six continents, Knight Frank provides the highest standards of quality and integrity in global residential and commercial property advisory services.

Knight Frank Middle East provides integrated residential and commercial real estate transaction, consultancy, and management services with offices in Dubai, Abu Dhabi, Qatar, Bahrain, Riyadh, Jeddah and Cairo. The MEA region also comprises the continent of Africa where there are boundless career opportunities via our network in Nigeria, Kenya, Uganda, Tanzania, Zambia, Malawi, Botswana, Zimbabwe and South Africa.

• For more information about Knight Frank, please visit our website at http://www.knightfrank.ae