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Administrative Assistant - مساعد اداري
JOB_REQUIREMENTS
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Salary
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Education
Area: Administration
Soft Skills
Behavioural Competencies
- Bachelor’s degree in Business Administration or a related field (preferred).
- Strong communication skills in English; knowledge of Arabic is an advantage.
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Proficient in MS Office (Word, Excel, PowerPoint).
- Minimum 2–3 years of administrative experience, preferably within an academic or higher education environment.
- Experience in university administration or student services (preferred).
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Knowledge of basic procurement and HR processes.
Area: Administration
- Manage daily office operations and maintain organized filing systems.
- Handle incoming and outgoing correspondence, emails, and calls.
- Schedule meetings, prepare agendas, and take minutes as required.
- Support faculty and staff with administrative needs, including document preparation and data entry.
- Assist with student inquiries and direct them to the appropriate personnel.
- Maintain office supplies and coordinate procurement requests.
- Prepare reports, letters, and presentations as needed.
- Coordinate travel arrangements and logistics for department activities.
- Support event planning and execution for academic and administrative functions.
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Ensure compliance with university policies and procedures.
Soft Skills
- Communication: Strong communication skills in English; Arabic is an advantage.
- Collaboration: Works effectively with faculty, staff, and external stakeholders.
- Customer Service Orientation: Polite, supportive, and responsive when dealing with employees, students, or visitors.
- Confidentiality & Professionalism: Handles sensitive information with discretion.
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Interpersonal Skills: Builds positive working relationships and maintains a pleasant office environment.
- Proficient in MS Office (Word, Excel, PowerPoint).
- Document Management System (filing, archiving, scanning, SharePoint or similar platforms).
- Communication Tools (Microsoft Teams, Webex, and internal communication systems).
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Data Entry & Database Management (accurate record-keeping, updating internal systems, managing digital files).
Behavioural Competencies
- Integrity: Upholds ethical standards in university service.
- Initiative: Seeks opportunities to improve processes.
- Resilience: Handles challenges and setbacks with a positive attitude.
- Cultural Sensitivity: Respects and values diversity among students, staff, and community.
- Accountability: Accepts responsibility for decisions and their outcomes in all roles.
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