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ADMINISTRATIVE ASSISTANT 1/2/3/4
JOB_REQUIREMENTS
Hires in
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Employment Type
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Company Location
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Salary
Not specified
Salary
$1,820.00 - $3,120.00 Monthly
Location
Baton Rouge, LA
Job Type
Classified
Job Number
AA1234-215180-112525KK
Department
Louisiana Works
Division
Office of Workers' Compensation
Opening Date
11/26/2025
Closing Date
12/5/2025 11:59 PM Central
About this Job
Office of Workers’ Compensation
Division: Hearings District 5
Location: Baton Rouge, LA
Under general supervision, the Administrative Assistant 1/2/3/4 provides journeyman clerical and administrative support to the Workers' Compensation Judge. Exercises much discretion and independent judgment. Coordinates the activity of other clerical personnel when scheduling cases for hearing or trial on the court's docket.
The Office of Workers’ Compensation Administration (OWCA) in Louisiana oversees the enforcement and administration of workers’ compensation laws, aiming to support early return-to-work efforts and improve workplace safety. We do not process individual workers' compensation claims or issue benefit payments.
For more information, please visit this website link: Louisiana Works - Workers' Compensation
AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES:
Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training.
Minimum Qualifications
No experience or training is required.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be found here.
Job Duties and Other Information
Job Duties:
- Conducts scheduling, pre-trial, and telephone status conferences.
- Exercises independent judgment and initiative to determine whether the workers' compensation case is ready for trial or if additional conferences are needed, or may determine that some other form of appropriate action is needed.
- Coordinates all activities associated with the judge's docket, including but not necessarily limited to scheduling of trials, hearings, and conferences.
- Types decisions, judgments, notices of judgments, certified mail and envelopes, hearings reports, and reports of agreements utilizing a personal computer. Proofreads and corrects to finished form.
- Keys in information needed to update automated hearings system files as action is taken or the process required.
- Communicates via telephone, in person, and in writing all information relating to the hearings docket. Explains legal and office requirements to parties requesting information regarding the hearings docket.
- Relieves the Judge of minor administrative and legal matters and independently responds to matters that do not require the Judge's immediate attention
- May sign the judge's name to routine correspondence and forms.
- Assembles files to be called for trials. Prepares daily and weekly hearings agenda. Schedules court reporter and other hearings contract personnel as required.
- May keep leave records, act as a receptionist, and perform other clerical duties as needed.
- Other duties as assigned
Position Specific Details:
Location: Baton Rouge, LA
Appointment Type: Probational / Job Appointment / Promotional / Detail to Special Duty
Career Progression Group: Administrative Assistant 1 / Administrative Assistant 2 / Administrative Assistant 3 / or Administrative Assistant 4
Please click on the links below to learn more about each job level:
ADMINISTRATIVE ASSISTANT 2
ADMINISTRATIVE ASSISTANT 3
ADMINISTRATIVE ASSISTANT 4
How to Apply:
No Civil Service test score is required to be considered for this vacancy.
Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
All applicants selected for employment must submit to drug screening and a background check.
Contact Information:
For further information about this vacancy, contact:
Kedrick Kennedy
Louisiana Works is an equal employment opportunity employer and SAME agency, which serves as a model employer for the recruitment, hiring, and retention of individuals with disabilities. Auxiliary aids and services are available upon request to individuals with disabilities • TDD# 800-259-5154
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave – Up to six weeks paid parental leave
More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave – State employees receive the following paid holidays each year:
- New Year's Day
- Martin Luther King, Jr. Day,
- Mardi Gras,
- Good Friday,
- Memorial Day,
- Independence Day,
- Labor Day,
- Veteran's Day,
- Thanksgiving Day and Christmas Day.
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
- Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
- Teacher's Retirement System of Louisiana (www.trsl.org),
- Louisiana School Employees Retirement System (www.lsers.net), among others
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