Administrative Assistant

About The Opportunity

A professional services firm operating in the Management Consulting sector in the United Arab Emirates is hiring an on-site Administrative Assistant to support client-facing teams and internal operations. This role is ideal for organised, proactive administrative professionals who thrive in fast-paced, client-focused environments and who can deliver high-quality office support across front-desk, calendar, and document workflows.

Role: Administrative Assistant (On-site, UAE)

Role & Responsibilities

• Manage day-to-day office operations: reception duties, mail handling, supplies procurement, and vendor coordination to ensure a smooth workplace.
• Maintain executive and team calendars—schedule meetings, prepare agendas, book meeting rooms, and coordinate virtual/in-person attendance.
• Prepare, format, and proof client-facing documents, presentations, and reports using MS Office; ensure version control and secure filing.
• Coordinate domestic and international travel arrangements, itineraries, and expense submissions for consultants and visitors.
• Serve as the primary point of contact for internal and external stakeholders—field calls, manage enquiries, and escalate issues appropriately.
• Support HR and finance processes as needed (onboarding coordination, timesheet collection, invoice routing) while maintaining confidentiality and data accuracy.
  
  

Skills & Qualifications

Must-Have

• High school diploma or equivalent; diploma/associate degree in business administration is a plus.
• 1–4 years of hands-on administrative experience in professional services, consulting, corporate office, or similar environments.
• Strong Microsoft Office skills (Excel, Word, PowerPoint, Outlook) and comfort learning office systems (document management, booking tools).
• Professional verbal and written communication in English; working knowledge of Arabic preferred.
• Excellent organisation, time management, and the ability to prioritise multiple requests under tight deadlines.
• Valid legal right to work in the UAE or willingness to complete visa/employment formalities on hiring.
  
  

Preferred

• Previous experience supporting senior managers or consultants in a management consultancy or professional services firm.
• Familiarity with expense systems, basic bookkeeping, or HR onboarding processes.
• Customer-service orientation with proven front-desk or client liaison experience.
  
  

Benefits & Culture Highlights

• On-site, collaborative professional environment with exposure to client-facing consulting teams and rapid learning opportunities.
• Competitive UAE compensation package, health coverage, and professional development support.
• Structured onboarding, clear career progression paths within administrative and office management functions.
  
  

Location: On-site in the United Arab Emirates. Employer: WADI ALSAHAB FOR MANAGEMENT CONSULTANCIES CO.

How To Apply

If you are an organised, service-oriented administrative professional who enjoys supporting high-performing consulting teams, please submit your CV highlighting relevant administrative experience and availability for immediate on-site work in the UAE.

Skills: management,professional services,administrative