Administrative Assistant

Overview

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Job Title: Administrative Assistant

Duration: 1 Year

Location: Dammam, Saudi Arabia

Experience: 3+ Years

Role Summary: Administrative Assistant will be working in IET Dammam Plant in 2nd Industrial area. She will provide essential administrative and clerical support to ensure a smooth-running Plant Manager and lead all the coordination between other team function for event and meeting.

Responsibilities

• Manages diaries, schedules appointments and meetings, organizes meeting rooms, and prepares agendas and meeting minutes.
• Assists with special projects, company events, and other assigned duties to support the organization's goals.
• Greet visitors, act as a receptionist, and provide customer service to clients.
• Assists with handling sensitive information with discretion and professionalism.
• Orders and manages office supplies, maintains inventory, and ensures equipment is functioning correctly.
• Supervises other clerical staff members and provides support to other team members.
• Develops and manages spreadsheets, prepares slides using PowerPoint.
• Coordinates complex scheduling and calendar management, as well as content and flow of information to senior executives.
• Maintains professionalism and strict confidentiality with all materials.
• Maintains executive records, minutes, corporate files, and reports for easy retrieval upon request.
• Demonstrates emotional intelligence in a fast-paced environment, balancing agility, tact, and escalation as needed.
• Uses discretion and professionalism in dealing with managers, employees, board members, customers, and the public.
• Maintains confidentiality and projects professionalism in appearance, demeanor, and reliability.
• Contributes to effective department and company operations by performing other related duties as assigned.

Requirements

• Experience: Minimum of 3 years of experience in Administration - Corporate experience.
• Field of experience: Administration - Corporate experience
• Technical Skills: Administration / Proficiency in office software, such as Microsoft Office Suite or Google Workspace
• Soft Skills: Excellent communication, time management, problem-solving, adaptability, and confidentiality.
• Tools or Software: Microsoft Office or Google Workspace
• Education Qualifications: Bachelor's degree from an accredited university or college (or a high school diploma / GED)
• Desirable attributes:
• Ability to prioritize work assignments and organize workflow to meet deadlines.
• Ability to meet numerous deadlines, work with frequent disruptions, and reprioritize assignments as necessary.
• Proven experience driving complex projects while successfully executing concepts, plans, and initiatives.
• Ability to quickly learn new software applications effectively and efficiently.
• Understand, model, and represent company core values.
• Proficiency in Microsoft Office applications and Adobe Acrobat Professional.
• Proven analytical and organizational ability.
• Strong oral and written communication skills.
• Effective problem identification and solution skills.
• Lead initiatives of moderate scope and impact.
• Ability to coordinate several projects simultaneously.
• Strong interpersonal and leadership skills.
• Ability to influence others and lead small teams.