Administrative Assistant

Summary

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. We are looking for an Administrative Assistant to become an integral part of our administrative team. In this role, you will be responsible for efficiently organizing daily operations and providing direct support to management through data management, reporting, and accurate analysis.

We are seeking a proactive partner who can contribute data-driven insights that improve performance and support strategic decision-making.

You will be part of a professional work environment that offers continuous development opportunities and allows you to contribute to innovative solutions that enhance efficiency and strengthen cross-departmental communication.

Responsibilities:

• Manage and organize administrative correspondence.
• Prepare meeting schedules, follow up on appointments, and coordinate tasks across departments.
• Accurately enter data into approved systems and databases.
• Prepare periodic analytical reports (administrative, financial, and operational) for management review.
• Develop and design dashboards to monitor performance and results.
• Extract and analyze data from multiple sources to support performance improvement.
• Follow up on the implementation of decisions and recommendations issued by management.
• Support electronic archiving processes and organizing files and documents.
• Contribute to enhancing the efficiency of administrative workflows by providing development proposals.

Requirements:

• Bachelor’s degree in business administration, Information Systems, or a related field.
• Minimum of 3 years of proven experience in administrative roles.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
• Practical experience in designing and analyzing reports using Excel, Power BI, Google Data Studio, or similar tools.
• Strong skills in time management, follow-up, and attention to detail.
• Ability to communicate effectively and work collaboratively within a team.
• Ability to prepare data-driven presentations for senior management.
• Provide analytical reports and statistics to support Sales, Finance, and Operations teams.
• Contribute to the development of electronic archiving systems and implement more efficient digital solutions.
• Manage and continuously update administrative databases to ensure they remain a reliable reference.