Administrative Assistant

To be considered for this position please complete an application on our website: https://www.co.langlade.wi.us/government/employment/administrative-assistant/

LANGLADE COUNTY JOB DESCRIPTION

ADMINISTRATIVE ASSISTANT - I

Department: Land Records

Reports to: Land Records Director

Grade/Wage: Grade 18, $20.00 to $25.00 per hour

FLSA Status/Hours: Non-Exempt, 35 Hours per week

Revised: 1/6/2025

Summary:

This position provides clerical support for the Land Records & Regulations Department Staff in the implementation of the Land Records & Regulations Programs including Zoning, Sanitation, Land Information, Land Division, Non-Metallic Mining, and Rural Addressing for the County.

Essential Duties and Responsibilities: To perform this job successfully, an individual must be able to perform each essential function satisfactorily and in a timely manner. The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required or assigned.

• Acts as receptionist, engaging the public at the counter, on the telephone, and email to provide information on department programs, direct questions, and respond to information requests.
• Performs general clerical tasks as needed for normal office functions including: Mailing, copying, and/or scanning forms and notices, data entry/filing, drafting reports, maintaining shared office supply levels, maintaining calendars for shared county meeting spaces.
• Assists the Uniform Dwelling Code (UDC) Inspector with applications and maintains a detailed worksheet of all applicants. Receipts UDC deposits, prepares invoicing for deposit returns to applicants.
• Assists other Land Records Department staff in the fulfillment of their duties as assigned by the Land Records Director including:

o Receiving payments, issuing receipts, and preparing weekly money accounting report for the County Treasurer.

o Receives applications for a variety of programs including zoning permits, sanitary permits, Rural Address Numbers; Wisconsin Fund; Non-metallic Mining.

o Review, and issuance of zoning permits.

o Assist with the POWTS Maintenance Program

o Coordinating review of soil evaluation forms and sanitary permits.

o Reporting state sanitary permits and fees to state government offices.

o Preparing, and processing petition for zoning amendments, variances, and applications for conditional use permits including preparing notices according to legal requirements, minutes and decisions.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

• High School degree or equivalent. (Required)
• At least one year’s experience in an office setting. (Preferred)
• Experience in zoning, sanitary, and/or land use regulations. (Preferred)
• Experience with county or municipal government. (Preferred)
• GIS knowledge and experience. (Preferred)

General Knowledge, Skills, and Abilities:

• Knowledge of county or municipal government.
• Knowledge in zoning, sanitary, and land use regulations.
• Skill in teamwork & collaboration.
• Ability to communicate effectively, efficiently, and officially in writing and maintain effective working relationships with local officials, plumbers, certified soil testers, realtors, other departments and employees and the general public.
• Ability to interpret legal descriptions and other legal documents.
• Ability to interpret hand-drawn & computer-generated maps.
• Ability to learn the use of computer programs relating to GIS and Land Records.

Technological Qualifications:

• Knowledge Windows and Microsoft Office Suite.
• Knowledge of database software such as: LandNAV/Catalis; SnapPlus; Access; AS-400 records systems. (Preferred)

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to talk or listen.
• The employee frequently is required to stand, walk and sit.
• The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch or crawl.
• The employee must occasionally lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• When in the office, normal office working environment with little or no discomfort from temperature, dust, noise, wetness or the like.
• When performing the duties of this job outdoors, occasional extreme temperatures and uneven ground.
• The noise level in the work environment will range from quiet to moderately loud.

Langlade County is an Equal Opportunity Provider/Employer. In compliance with the American Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Work Location: In person