Administrative Assistant

Job Summary
We are seeking a detail-oriented and proactive Administrative Assistant to join our team. The ideal candidate will provide essential support to our office operations, ensuring a smooth workflow and excellent customer service. This role requires strong organizational skills, proficiency in various software applications, and the ability to manage multiple tasks efficiently.

Duties

• Manage front desk operations, greeting visitors and handling inquiries with professionalism.
• Operate multi-line phone systems to manage incoming calls and direct them appropriately.
• Perform data entry tasks accurately and efficiently, maintaining organized records and files.
• Assist with calendar management, scheduling appointments, and coordinating meetings.
• Provide clerical support including typing documents, proofreading materials, and filing paperwork.
• Utilize Microsoft Office and Teams for document creation, spreadsheets, and presentations.
• Support bookkeeping tasks using QuickBooks as needed for financial record keeping.
• Deliver exceptional customer service by addressing client needs and providing timely assistance.
• Maintain office supplies inventory and assist in office management duties as required.
• Collaborate with team members to ensure effective communication and operational efficiency.
• Create brand compliant marketing posts with Canva
• Handle administrative property management tasks like tenant rent drop off receipting, repair requests, etc. (during office hours only)
• Assist with community events like parades and festivals on an as needed basis
• Create content for sales meetings
• Generate just sold cards for recently sold listings
• Create commission authorizations
• Schedule vendors for lunches and sales meeting

Qualifications

• Proven experience in an administrative role with a strong background in office management.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
• Familiarity with QuickBooks for bookkeeping tasks is a plus.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent phone etiquette and customer support skills are essential for this position.
• Ability to work independently as well as part of a team in a fast-paced environment.
• Experience with Back Office/Brokermint a plus but not required
• Strong typing skills with attention to detail for accurate data entry and documentation. If you are an enthusiastic individual looking to contribute to a dynamic team while developing your administrative skills, we encourage you to apply for this exciting opportunity!

Job Type: Full-time

Base Pay: $21.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• Paid time off

Work Location: In person