Administrative Assistant

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Position Title:

Administrative Assistant

Job Category:

University Staff

Employment Type:

Regular

Job Profile:

Administrative Assistant III

Position Summary:

The University of Wisconsin-Platteville is seeking applicants for a part-time Administrative Assistant in the College of Business, Industry, Life Science and Agriculture (BILSA). This 12-month, 20-hour-per-week position provides advanced administrative support and coordination for college operations, events, and communications. The role serves as a key resource for faculty, staff, students, and external partners, overseeing office operations, supporting event planning and outreach, managing communications, and supervising student employees.

This position offers an hourly wage of $20.00.

Key Job Responsibilities:

• Provides leadership in the development, planning, coordination, and implementation of College of BILSA events in alignment with institutional goals and priorities.

• Coordinates logistics and secures resources for alumni and recruitment events (e.g., Homecoming, BILSA Golf Outing, STEM Career Exploration Day, FFA CDEs, Construction Career Day).

• Serves as a primary point of contact for the BILSA Alumni Board, Admissions, Recruitment, and other partners to facilitate meetings and events.

• Develops, edits, and distributes newsletters, recruitment materials, and other communications in accordance with established policies and procedures.

• Manages and maintains content for the BILSA webpages, TV displays, and social media platforms to ensure accurate and timely communication.

• Develops, implements, and maintains electronic and physical records and systems related to College communications and events.

• Provides general administrative support, including greeting visitors, answering phones, purchasing supplies, and ensuring smooth office operations.

• Recruits, trains, and supervises student employees in the College office to support daily operations and special projects.

• Assists with the planning and coordination of College of BILSA socials and events.

• Performs additional duties as assigned to support the mission of the College.

Required Qualifications:

• High School Diploma/GED

• Strong organizational skills and attention to detail.

• Strong interpersonal and effective written and verbal communication skills.

• Demonstrated proficiency with Microsoft Office (Word, Excel) and social media platforms, including Facebook.

• Ability to work independently, exercise discretion, and maintain confidentiality.

• Ability to coordinate multiple tasks and priorities, including events and communications.

Why It’s Great to be a Pioneer:

The University of Wisconsin-Platteville, founded in 1866, offers associate, baccalaureate, and master’s degree programs in a broad spectrum of disciplines including: science, technology, engineering, and mathematics; criminal justice; education; business; agriculture; and liberal arts. The Platteville campus is located in Southwest Wisconsin's largest community, which has a rich history rooted in mining —particularly lead mining —dating back to the early 19th century. The region offers excellent school systems, high-quality medical and hospital facilities, outstanding recreational opportunities, and vibrant businesses and industries. UW-Platteville serves as a cultural and educational center for the Tri-State region of Illinois, Iowa, and Wisconsin.

Application Deadline:

To ensure full consideration, applications must be received by October 8, 2025. Applications will be accepted until the position has been filled.

The following documents are required for applicant consideration:

• Letter of application addressing all required qualifications

• A current resume

For questions regarding this position, please contact David Heimerdinger, 608-342-1366, heimerdd@uwplatt.edu.

Legal Notices and Important Information:

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University ensures physical accessibility to work environments for persons with disabilities and will provided reasonable accommodations to ensure equal access to employment. Upon request, the University will provide reasonable accommodations for religious observances and practices.

The University is committed to a program of affirmative action for women, racial minorities, persons with disabilities, disabled veterans and veterans of the Vietnam era. While the Chancellor assumes overall responsibility for the success of the program, university administrators and supervisors are responsible and accountable for implementation. Authority for monitoring the program is delegated to Human Resources.

Each individual associated with the University is called upon to pledge a new and revitalized commitment to build and maintain a campus environment free of harassment and discrimination, an environment that fosters mutual respect, recognizes the dignity and worth of all people, and promotes to the fullest, equal employment opportunity through affirmative action.

In compliance with the Clery Act of 1998, the University of Wisconsin-Platteville Annual Security & Annual Fire Safety Report is available for review. Call the UW-Platteville Campus Police Office at 608.342.1584 for a paper copy of the annual report.

The Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7).

UW is an Equal Opportunity Employer:

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

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