Administrative Assistant

Office Administrator Description and Duties

The office administrator is a part-time role in a busy group private practice for mental health. The office administrator is asked to be a team player in the group practice and perform duties as follows:

• Provides high-level administrative support to Stillpoint Counseling and Wellness.
• Remains current on all of Stillpoint Counseling and Wellness procedures and policies and ensures that the office is up to date and in compliance.
• Functions as a valued team player in providing professional customer service to all contacts, internal and external. Assures that all contacts are treated with courtesy and respect.
• Ensures adequate coverage of the reception desk at all times.
• Handles confidential and non-routine information applying extreme confidentiality and sensitivity in the dissemination of this information.
• Complies with HIPAA requirements within all duties and interactions.
• Handles money taken in payment of services, processes accurate records pertaining to receipts.
• Responsible for inventory of designated supplies and materials.
• Performs complex administrative duties
• Answers telephone inquiries, giving information to callers or routing calls appropriately.
• Greets and assists all visitors.
• Processes incoming and outgoing mail as appropriate.
• Performs data entry as needed.
• Performs other job duties as assigned

Ideally this position would also have experience with marketing and would support marketing efforts as follows:

• Create content and post on social media platforms
• Support the creation of blog posts and website content
• Create events, flyers, or other marketing materials as needed
• Maintain data collection/information in regards to productivity of marketing efforts
• Perform requested tasks in regards to marketing as needed

Job Type: Part-time

Pay: $15.00 - $20.00 per hour

Expected hours: 15 – 20 per week

Benefits:

• Flexible schedule
• Paid time off

Work Location: In person