Administrative Assistant

Job Location

Riyadh 

Job description

We seek an administrative assistant to join our fast-growing, highly congenial workplace. The ideal candidate is efficient, detail-oriented, and skilled in developing and maintaining workplace and customer relationships.

Job Responsibilities:

1. Provides administrative support to ensure efficient office operations.
2. Maintains physical and digital filing systems.
3. Answers phone calls and directs callers to appropriate personnel, schedules appointments, and assists clients and other visitors.
4. Responds to emails and other digital queries and correspondence.
5. Manages calendars.
6. Drafts and edits letters, reports, RFP responses and other documents.
7. Follow up with departments for reports.
8. Records MOM.
9. Inputs and updates information in databases and spreadsheets.
10. Prepares meeting agendas and takes meeting minutes.
11. Coordinates logistics for meetings, including room setup and catering.
12. Uses word processing and presentation software to create and edit documents.
13. Operates and maintains office equipment, including printers, copiers, and fax machines.
14. Researches as requested and compiles and summarizes information for reports or presentations.
15. Works closely with other administrative staff and supports other colleagues as needed.
16. Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
17. Ensures that deadlines are met and adapts to changing priorities.
18. Presents a positive and professional image for the organization.

Education, Experience, and Skills Requirements:

1. Proficient in English & Arabic, reading, writing and speaking.
2. Typing speed of 30-35 WPM.
3. Bachelor’s Degree in Business Administration or equivalent.
4. Past administrative experience or tenure in an office setting is a plus.
5. Digital literacy and research skills, including the ability to analyze the reliability of information.
6. Familiarity with standard office platforms, such as Microsoft Office.
7. Fluent in MS Excel.
8. Data management and entry skills, including the ability to maintain and improve filing systems.
9. Accurate record-keeping and Organizational skills.
10. Written communication skills.
11. Time management, multitasking, and flexibility.
12. Interpersonal skills, professional and courteous demeanor, excellent office and phone etiquette, and the ability to diffuse tense situations.
13. Ability to work well under pressure and navigate multiple deadlines.