Administrative Assistant

Join Our Heart-Centered Team at Healing through the Heart Center! ✨

Are you a nurturing, compassionate, detail-oriented individual looking to make a meaningful impact? In this hybrid or virtual admin role, you’ll often be the first point of contact for our clients, embodying our values and creating a welcoming experience. This position is ideal for anyone passionate about supporting both clients and staff in a heart-centered environment. If you’re eager to be part of a team where your work truly makes a difference, we’d love to hear from you!

About Us

At Healing through the Heart Center, we believe the therapeutic relationship is the heart of our work. As a budding group practice, we are dedicated to putting our clients’ needs, dreams, and progress at the forefront of everything we do.

Our Vision

We strive to provide transformative therapy that creates lasting change. Our space is designed for both practitioners and clients to feel safe and empowered on their journey towards authenticity.

Our Core Values

• Heart-Centered
• Authenticity
• Integrity
• Passion
• Effective

Position: Administrative Support

Pay: $16 per hour

Hours: Part-time (Monday to Friday), starting at 5-10 hours per week with the opportunity for growth

Hybrid or Virtual Role: Flexible hours with occasional in-office visits if located near the center.

You’ll Report to: Jill Portaro, LCSW & Founder

What You’ll Do:

• Respond to and follow up on all client calls to ensure excellent service.
• Conduct intake procedures to warmly welcome clients into our practice.
• Assist in scheduling appointments and managing client bookings efficiently.
• Handle email correspondence and follow up with clients to address their needs.
• Provide administrative support to therapists, ensuring a smooth and organized workflow.

Skills & Attributes of our Ideal Candidate

• 2-3 years of experience in client care or customer service (medical office preferred).
• Dynamic, self-motivated individual with the ability to work independently, proactively and well under pressure
• Strong communication skills with a compassionate approach to client interactions.
• An entrepreneurial mindset that helps you think ahead and see the big picture.
• Confidence in sharing ideas and feedback to help us grow.
• Ability to juggle multiple projects while meeting deadlines.
• Tech-savviness—familiarity with Electronic Health Record (EHR) software (Jane App is a plus) and online tools.

This role is perfect for those with a background in psychology, marketing, social work, or counseling. It provides a great opportunity to grow and learn in a heart-centered environment.

Benefits:

• Flexible working hours
• Professional development assistance
• Referral program

Application Process:

If you’re excited about the opportunity to work in a supportive and compassionate environment, please reach out to us directly!

Send your

• Resume
• Cover Letter
• Results of the Big 5 personality test - https://www.123test.com/personality-test/

to Admin@ThroughHeartTherapy.com

We appreciate all applications, but only those selected for an interview will be contacted. For more about our practice, visit our website: https://throughhearttherapy.com/

https://throughhearttherapy.com/our-team/join-our-team/

We can’t wait to meet someone who shares our passion for nurturing both clients and staff!

Job Type: Part-time

Pay: $16.00 per hour

Expected hours: 5 – 10 per week

Work Location: Hybrid remote in Colts Neck, NJ 07722