Administrative Assistant

Administrative Support

• Manage schedules, meetings, travel arrangements, and calendar coordination for executives and team members.
• Prepare meeting agendas, take notes, and distribute minutes.
• Maintain organized digital and physical filing systems.
• Handle office communications: screen calls, respond to emails, route inquiries, and greet visitors.
• Support invoicing, expense reports, and vendor coordination.
• Order and manage office supplies and equipment.
• Assist with onboarding of new hires and maintain internal documentation.

Creative & Design Support

• Assist the design team with basic graphic design tasks (e.g., resizing images, creating mockups, editing templates).
• Prepare polished PowerPoint/keynote presentations for client meetings.
• Support social media and digital marketing efforts by creating simple content and scheduling posts.
• Update website or internal assets using design tools or CMS (if applicable).
• Help maintain the visual consistency of client-facing and internal materials.

Qualifications

• Education: Associate’s or Bachelor’s degree in Administration, Marketing, Graphic Design, Communications, or related field.
• Experience:
• 2+ years in an administrative role, preferably within a marketing, advertising, or creative agency.
• Proven experience or formal training in graphic design or visual content creation.

Skills & Competencies

• Excellent organizational and time management skills.
• Strong written and verbal communication.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Google Workspace.
• Comfortable using Adobe Creative Suite (especially Photoshop, Illustrator, InDesign, or XD) or Canva.
• Familiarity with social media platforms and content scheduling tools (e.g., Buffer, Hootsuite).
• Ability to handle multiple tasks and deadlines efficiently.
• High attention to detail and a proactive problem-solver.
• Team player with a creative mindset.

Nice to Have (Optional but Preferred)

• arabic and english speaker

Job Type: Full-time