Administrative Assistant

Administrative Assistant - Position Description

Full-time administrative assistant requiring a range of duties in a 10-person forensic engineering consulting firm (injury biomechanics and accident reconstruction) that provides expert witness services to law firms locally and nationally. Primary daily responsibilities include assisting engineers with case management and communication with clients (law firms) regarding case information, material, and scheduling; new case conflict checks and opening files including downloading/uploading and organizing case material; and scheduling and monitoring case deadlines and deliverables such as LECs (legal engineering conferences), written reports, file productions, and expert deposition and trial testimony. Additional secondary interim responsibilities include posting accounts receivables and managing various facility operations and office supplies.

We are a small but well-established firm with a 35+ year history. We are looking for a highly organized and detail-oriented person with effective communication skills comfortable working with focused engineers working in a deadline-driven atmosphere and who is motivated to represent our team and establish good rapport with our clients (attorneys) and their staff (paralegals, legal secretaries). The position requires working closely with multiple engineers in our firm as well as our clients to ensure project goals are met on time. Successful candidates take initiative and have the ability to manage multiple projects simultaneously. Candidates must have 2+ years of legal office experience.

Your success at this position will be enhanced if you demonstrate reliability and skill in organizing and prioritizing tasks; have consistent follow-through; show good judgement and thoughtful approach to the challenges and needs of staff and clients; take initiative; have attention to detail; possess the ability to ask pertinent questions and follow detailed directions; respond well to feedback; and if you know “how to get things done.” Over time the position can and will grow in responsibility and reward.

Candidates are requested to please send a letter of interest along with their resume.

Job Type: Full-time

Pay: $55,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience:

• Law office: 2 years (Required)

Work Location: In person