Administrative Assistant

Experimental Station – Security Administrative Assistant

GENERAL DESCRIPTION:

The Security Administrator Assistant provides administrative and operational support to the Security Leader and Contract Administration team. This role is responsible for managing access control systems, maintaining security-related data, and ensuring compliance with site security procedures. The ideal candidate is detail-oriented, highly organized, and capable of working independently while collaborating effectively with cross-functional teams.

SKILLS:

Good working knowledge of Microsoft Office; Word, Excel, PowerPoint and Outlook. SAP / SharePoint access a plus. Have a good understanding of software applications and databases. Ability to quickly learn CloudGate, Security Expert systems, Avigilon (camera system).

• Good planning and organizational skills.
• Able to get results.
• Good problem-solving skills.
• Be self-motivated and self-managed, multi-tasker.
• Able to work independently.

• Excellent people skills, able to partner with individuals / teams.
• Excellent written and verbal communication skills, be clear and concise.
• Able to adapt to change as it occurs.
• Detail oriented
• Ability and Willingness to learn new systems
• Demonstrated proficiency in Microsoft Outlook applications especially Excel and PowerPoint

Requirements:

• Roles & Responsibilities:

  • General administrative support to Security Leader and Contract Administrator
  • Understand and manage Access Controls systems including re-badging and badge deactivation processes.
  • Manage Access Controls for all individuals onsite and understand access control hierarchies
  • Site / Badge access requests for existing employees and new hires
  • Tracking data and improving the way we enter and use data in the Security systems
  • Assist with Logging, Tracking & Maintaining Security-related data
  • Assist with managing Wilmington-Area Standard Operating Procedures, send out for updates when approaching due date, revise documents & upload revisions to SharePoint
  • Filing various items
  • Handling of sensitive information
  • Additional duties / responsibilities may be assigned as required
  • Ability to document work instructions and procedures for the tasks required to effectively perform the role
  • Flexibility in schedule to support Security Incidents or Site Events where applicable
  • Management and order placement for office supplies
  REQUIREMENTS:
  
  

  • Pre-Employment Drug Screen
  • Background Check Required
  • Reliable transportation Required (travel between Wilmington sites required)
  • Possible shift variance due to security incidents or events

  BENEFITS
  

  
  Brown and Root offers a selection of competitive lifestyle benefits which could include a 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off. We support career advancement through professional training and development.

  EDUCATION / EXPERIENCE

  A High School Diploma or GED is required.

  • A minimum of 3-5 years' experience, preferably in an office environment
  • Prior experience in a security environment is preferred

  PHYSICAL DEMANDS / WORK ENVIRONMENT

  Office working conditions - regularly required to stand or sit and move about the office