Administrative Assistant

Job Summary
Administrative Assistant with Accounting Experience supports daily office operations while handling financial tasks like accounts payable/receivable, payroll, data entry, invoicing, and bank reconciliations, ensuring accurate record-keeping, assisting with financial reporting, managing vendor/client communications, and maintaining organized financial files to support the accounting department. This role blends general administrative duties (phones, scheduling, filing) with specific financial responsibilities, requiring strong organizational, detail-oriented, and multitasking skills.

Duties

• Accounts Payable & Receivable: Process vendor invoices, manage purchase orders, prepare payment runs, send client invoices, and post payments.
• Data Management & Reporting: Enter financial data, maintain accurate records, assist in preparing financial statements, budgets, and expense reports, and ensure data integrity.
• Reconciliation: Reconcile bank statements and general ledger accounts for accuracy.
• Administrative Support: Handle phone calls, emails, scheduling, document management, and general office organization.
• Payroll Support: Assist with payroll processing, including verifying hours and managing deductions.
• Vendor & Client Relations: Serve as liaison for billing inquiries and new vendor setup.
• Compliance & Audits: Ensure adherence to company policies and assist with internal/external audits.
• Manage front desk responsibilities, including greeting visitors and directing calls
• Operate multi-line phone systems with professionalism and courtesy
• Handle data entry, filing, and document proofreading to maintain accurate records
• Use Microsoft Office Suite and Google Workspace for document creation, editing, and communication
• Schedule appointments and manage calendars efficiently using calendar management tools
• Assist with bookkeeping tasks using QuickBooks or similar software
• Provide customer support via phone, email, or in person, ensuring excellent phone etiquette and customer service standards
• Support office management tasks such as supply ordering and organization of office space
• Perform clerical duties including typing, photocopying, and maintaining organized files

Skills

• Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications
• Proficiency in accounting software (e.g., QuickBooks, SAP) and MS Office.
• Strong understanding of basic accounting principles.
• Excellent organizational, communication, and multitasking abilities.
• Keen eye for detail and accuracy.
• Experience in administrative or bookkeeping roles preferred.
• Strong organizational skills with excellent time management abilities
• Experience with data entry, filing systems, and proofreading documents
• Knowledge of QuickBooks and basic bookkeeping practices preferred
• Exceptional customer service skills with professional phone etiquette
• Ability to operate multi-line phone systems effectively
• Bilingual abilities are a plus for communicating with diverse clients and staff
• Previous office management or administrative experience is highly desirable
• Familiarity with medical or dental receptionist duties is advantageous
• Personal assistant experience or experience in a customer support role is beneficial
• Strong computer literacy, including familiarity with office equipment and software applications

This position requires a proactive individual capable of multitasking in a fast-paced environment while maintaining attention to detail. The successful candidate will demonstrate excellent communication skills, professionalism, and a commitment to supporting team objectives efficiently.

Job Type: Full-time

Pay: From QAR1.00 per hour