Administrative Assistant

About Goodness Gracious

At Goodness Gracious, we’re more than a company — we’re connected by a purpose and love for pets, people and the planet. We handcraft healthy, human-grade, whole food meals and treats for dogs and cats in small batches in our own facility, using fresh, ethically sourced ingredients and striving for the highest standards of quality and safety. Our products are available coast to coast in small independent pet supply stores; local, natural grocers; and direct to consumers' doorsteps. Our diverse, inclusive team celebrates and supports one another every day.

We’re looking for an Administrative Assistant who shares our passion for crafting exceptional products that promote the health and well-being of companion animals and the hands that made them.

Position Summary

As an Administrative Assistant, you will be a key support to our daily activities, contributing to operational and office coordination, financial organization, and internal teamwork. We value steady, reliable contributors who lift others up and help sustain a warm, welcoming workplace. This role may be offered with a 7:00 AM – 2:00 PM schedule to support parents or grandparents who need to meet after-school schedules — because family matters here.

The work will be fully on-site to start. Occasional work-from-home hours may be available as needed. This position covers our Operations and Administration departments and reports to our Operations Manager and our CEO.

Key Responsibilities

Administrative Support

• Provide general administrative and clerical support
• Assist with internal communications and scheduling
• Maintain organized electronic and physical filing systems
• Order and track office and facility supplies

Accounting & Bookkeeping

• Use QuickBooks to assist with basic bookkeeping tasks
• Enter invoices, facilitate accounts payable/receivable, and reconcile accounts
• Track expenses, prepare basic financial reporting, and support payroll/time-tracking documentation
• Collaborate with leadership to ensure accurate and timely financial records

Operations Support

• Assist with purchase orders, vendor communication, and inventory tracking
• Facilitate/coordinate the receiving of inventory and the shipment of orders
• Help maintain production and compliance documentation
• Support shipping/receiving paperwork and manufacturing reporting

Qualifications

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in business, accounting, or related field preferred
• 2+ years of administrative experience (manufacturing or small business environment a plus)
• Proficiency in QuickBooks and basic bookkeeping skills preferred
• Strong Microsoft Office (Excel, Word) and Google Workspace (Gmail, Drive) skills
• Excellent organizational, communication, and time-management skills
• Ability to handle confidential information with discretion
• A positive, personable attitude and willingness to contribute to a collaborative, inclusive workplace

Preferred Skills

• Experience in manufacturing is a plus
• Familiarity with inventory tracking systems
• Experience supporting operations or logistics teams
• Basic understanding of compliance or production documentation

Work Schedule & Environment

• On-site position within a manufacturing facility
• Standard business hours, with flexibility to accommodate a 7:00 AM – 2:00 PM schedule for parents or grandparents needing after-school availability
• Collaborative, team-oriented environment, with opportunities to grow and contribute meaningfully
• Commitment to quality, integrity, and purpose in all we do
• A diverse, welcoming environment where everyone’s perspective matters

Compensation & Benefits

• Competitive pay based on experience
• Paid time off and holidays for full-time employees. (Full-time hours available for the right candidate.)
• Meaningful work in a mission-driven company

Pay: $20.00 - $25.00 per hour

Work Location: Hybrid remote in Marblehead, MA 01945