Administrative Assistant

Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to our staff and clients. Your energetic approach and attention to detail will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace.

Duties

• Manage client relationships and responsibilities, assisting and directing them appropriately with professionalism and warmth
• Operate multi-line phone systems, handle incoming calls with excellent phone etiquette, and direct inquiries efficiently
• Perform data entry, maintain accurate filing systems (digital and physical), and manage document proofreading to ensure clarity and accuracy
• Utilize Microsoft Office Suite and Google Workspace tools for document creation, email correspondence, scheduling, and record keeping: strong knowledge of MS Outlook a must
• Support office management tasks such as calendar management, appointment scheduling, and organizing meetings
• Assist with basic accounting software to support creating invoices
• Provide excellent service support by addressing inquiries promptly and professionally, ensuring positive interactions at all times

Requirements

• Proven office experience with strong clerical skills including filing, data entry, and document proofreading
• Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications
• Experience with multi-line phone systems and excellent phone etiquette skills
• Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment
• Familiarity with Square or other bookkeeping software is a plus
• Excellent computer literacy including typing speed and accuracy for efficient data entry
• Previous experience in customer service roles such as dental or medical receptionist is advantageous
• Personal assistant or office management experience will be considered a strong asset
• Ability to handle confidential information discreetly while maintaining professionalism at all times

Join us in creating a vibrant office atmosphere where organization meets excellence! This role is perfect for motivated individuals eager to grow their administrative expertise while making a meaningful impact every day.

Job Types: Part-time, Contract

Pay: $20.00 - $24.00 per hour

Expected hours: 6 – 10 per week

Work Location: Hybrid remote in San Diego, CA 92116