Administrative Assistant

Citrin Cooperman offers a dynamic work environment, fostering professional growth and collaboration. We’re continuously seeking talented individuals who bring a problem-solving mindset, fresh perspectives, and sharp technical expertise. We know you have choices, so our team of collaborative, innovative professionals are ready to support your professional development. At Citrin Cooperman, we offer competitive compensation and benefits and most importantly, the flexibility to manage your personal and professional life to focus on what matters most to you!

We are seeking an Administrative Assistant to join our Firm Operations team within the Administrative Support department. This position is responsible for assisting in all aspects of office conditions, ensuring workflow, foster the CC culture, and providing operational support for the Office Manager (OM) and Regional Office Director (OD). This position is based out of our Oak Brook, IL location.

Responsibilities are, but not limited to:

• Manage reception area operations.
• Assist the OM with arranging client or in-house meetings for Partners and staff, managing hoteling spaces, communicating event details, ordering meals, coordinating office events, and setting up/breaking down conference rooms.
• Assist with new client onboarding procedures.
• Assist in client data updates by assisting with and maintaining Dynamics and STAR Practice Management databases.
• Handle incoming mail by opening, scanning, and distributing it, as well as prepare outgoing mail with familiarity of various delivery methods including but not limited to US mail, international mail, UPS, FedEx, and certified mail.
• Assist in the preparation, delivery, and filing of engagement letters.
• Monitor and manage pooled administration mailboxes.
• Maintain clean and welcoming general office conditions for guests and team members.
• Communicate common office inventory usage and replenishment needs to the OM.
• Assist with ad-hoc projects (as needed).

The ideal candidate must:

• 1+ years of administrative experience (professional services environment preferred)
• Be tech-savvy with proficiency in Microsoft Office and expertise in Excel functions including but not limited to tables, formulas, and formatting
• Possess strong organizational skills, including but not limited to verbal and written communication skills
• Be a team player with the ability to multi-task and pay strong attention to detail
• Have the capacity to work overtime (as needed)
• In-office requirement based on specific office location