Administrative Assistant

Job Summary

The Administrative Assistant II provides administrative and operational support to The Development Group (TDG) Cost Accounting Team. This role supports consultant timekeeping processes, budget documentation, contract budget tracking, and expenditure reporting while maintaining organized electronic records in shared systems. The position also assists with onboarding and training users on the Timekeeping application and provides general administrative support to the team.

Key Responsibilities

• Provide administrative, clerical, and data support to supervisors and team members following established procedures
• Assist with consultant timekeeping services and support Timekeeping application users
• Prepare, route, and track budget memos and requests
• Update and maintain charge code lists, contract budget authorizations, and monthly expenditure data
• Maintain and organize electronic files and shared documentation systems
• Gather, compile, and summarize data for internal reports
• Scan, distribute, and archive documents and reports as needed
• Create or update reports using spreadsheets, graphs, or written summaries
• Verify data accuracy, including reviewing invoices against records when required
• Prepare routine correspondence and maintain general files
• Answer phones, screen and direct calls, and relay messages
• Receive, sort, and distribute incoming mail
• Maintain an organized workspace and administrative systems
• Support team collaboration and assist with additional administrative duties as needed

Required Skills & Qualifications

• Strong written and verbal communication skills
• Excellent organizational and time-management abilities
• Ability to multitask and manage priorities in a fast-paced environment
• Self-motivated with the ability to complete assignments independently
• Dependable with strong attention to detail
• Ability to work collaboratively with cross-functional teams

Technical Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Strong data entry and keyboarding skills
• Experience working with MS Windows and office productivity tools
• Experience with Prolog or similar project management systems preferred

Education & Experience

• High school diploma or equivalent required
• 5+ years of administrative or office support experience

Pay: $70,000.00 - $90,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person