Administrative Assistant

Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where everyone can thrive. If you’re passionate about office management, possess excellent communication skills, and enjoy multitasking in a fast-paced setting, this opportunity is perfect for you! This paid position offers a chance to develop your administrative expertise while contributing to a collaborative team dedicated to excellence.

Duties

• Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette
• Operate multi-line phone systems efficiently, handling inquiries and routing calls promptly
• Maintain organized filing systems, both physical and digital, including data entry and document proofreading
• Support office management tasks such as calendar management, scheduling appointments, and coordinating meetings
• Utilize computer skills across Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and QuickBooks for bookkeeping and record-keeping
• Assist with customer service by providing support via phone or email, addressing inquiries with professionalism and clarity
• Perform clerical duties such as copying, scanning, faxing, and managing incoming/outgoing correspondence

Qualifications

• Proven office experience with strong organizational skills and attention to detail
• Proficiency in computer literacy including Microsoft Office Suite, Google Workspace, and data entry tools
• Experience with office management tasks such as calendar management and filing systems
• Excellent phone etiquette skills with experience handling multi-line phone systems
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Prior experience as a receptionist—dental or medical—is a plus—familiarity with appointment scheduling is beneficial
• Strong typing skills along with proofreading capabilities to ensure accuracy in all documentation
• Customer service experience demonstrating professionalism and patience in communication
• Knowledge of bookkeeping software such as QuickBooks is advantageous for financial recordkeeping
• Ability to prioritize tasks efficiently using time management techniques in a fast-paced environment

Join us in creating an organized, supportive workspace where your administrative talents can shine! This role offers an engaging environment where your proactive approach will make a meaningful impact every day.

Pay: $15.00 - $20.00 per hour

Work Location: In person