Administrative Assistant

New York City, NY

Salary Range: $50,000 - $60,000

Do you have a desire to learn and advance your career in a dynamic, collaborative work environment?

CodeGreen is a national building solutions firm that partners with our clients to make buildings safe, healthy, resilient, and sustainable. Our multidisciplinary team brings extensive expertise in sustainability, decarbonization, building code, fire safety, resiliency, indoor environmental quality, and inspections. With our uncompromising focus on high performing buildings, CodeGreen provides the integrative solutions needed for today’s landscape. We support building owners, investors, and tenants through every phase of a building’s lifecycle from construction and acquisition through upgrades and renovation to disposition.

CodeGreen is seeking an organized and proactive Administrative Assistant to support our team and help keep projects and day-to-day operations running smoothly.

This role is ideal for someone who enjoys creating order, producing polished documents, and supporting a team in a fast-paced professional environment. The Administrative Assistant will work closely with project teams and leadership to prepare client deliverables, coordinate schedules, maintain organized documentation, and support general office operations.

Success in this role requires strong attention to detail, excellent organizational skills, and the ability to manage multiple priorities while maintaining a high level of professionalism.

Note that this position is expected to be fully in-office Monday-Friday in our midtown Manhattan location.

A Day in the life of Administrative Assistant

Prepare Client and Project Materials

• Prepare and format professional reports, proposals, and other client deliverables
• Assist with proposal preparation, formatting, and submission
• Maintain organized project documentation and ensure materials are accurate and up to date
  
  

Support Project Teams

• Help organize project files and maintain clear, accessible documentation
• Track deadlines and assist teams with document coordination and administrative needs
• Provide data entry, document management, and general project support
  
  

Coordinate Schedules and Communications

• Assist with scheduling meetings and managing calendars
• Coordinate internal and external communications as needed
• Support team members with logistical and administrative coordination
  
  

Help Keep the Office Running Smoothly

• Support day-to-day office operations and administrative workflows
• Maintain organized records and file systems
• Assist team members with administrative needs as they arise
  
  

What You Bring To The CodeGreen Team

• Proficiency with Microsoft Office Suite
• Strong computer skills and comfort working with digital documents, spreadsheets, and shared file systems
• Excellent organizational skills and strong attention to detail
• Ability to manage multiple tasks and prioritize work in a fast-paced environment
• Strong written and verbal communication skills
• Ability to work both independently and collaboratively with a team
• Previous administrative, office support, or project coordination experience
  
  

What CodeGreen Offers You

• A challenging, rewarding position with the opportunity to grow your career
• Competitive compensation, benefits, and Insurance (health dental, etc.) with employer contributions.
• Ten paid holidays, competitive PTO program, and paid Parental Leave!
• Employee Assistance Program.
• 401(k) Program with Company Match
• Professional development and training opportunities.
• Educational and professional membership dues reimbursement
• Employee Referral Bonus Program
  
  

Why CodeGreen ?

At CodeGreen, our employees are the heart of our business. If you’re ready to build your skills and develop your career, we have the resources and subject matter experts to support your journey. We provide a dynamic and forward-thinking culture that is based on honesty, integrity, and a passion for learning.

CodeGreen provides equal opportunities to all employees and applicants for current and future employment and prohibits discrimination on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

What’s next? If you think this is the right position for you, please apply.

We thank all applicants for their interest in a career at CodeGreen, however, only those selected to continue will be contacted.

• No Agency phone calls please**
  
  

If you require accommodation during any stage of the recruitment process, please inform us.

Working Together, Making Things Better