Administrative Assistant

Prominent New York City real estate law firm seeks an Administrative Assistant to join our team.

Located in the heart of Manhattan, our firm has built a well-established residential real estate practice representing lenders, purchasers, and sellers in transactions across New York. Our team works collaboratively to coordinate a high volume of real estate transactions from opening through closing.

We take pride in our collaborative culture and exceptional employee retention – most members of our team have been with the firm for more than a decade.

We are seeking a reliable and detail-oriented Administrative Assistant to support our attorneys, paralegals, and operations team in managing the day-to-day administrative needs of the firm.

Responsibilities:

• Provide administrative support to attorneys and paralegals handling residential real estate transactions.
• Assist with opening new files and maintaining organized electronic and physical file systems.
• Assist with document scanning, copying, mailing, and file management.
• Coordinate with lenders, borrowers, attorneys, and title companies as needed.
• Answer and route phone calls to assist reception as needed.
• Maintain office organization and assist with general administrative tasks.

Qualifications:

• Prior administrative or office experience required.
• Strong organizational and time-management skills.
• Ability to manage multiple tasks in a fast-paced office environment.
• Excellent written and verbal communication skills.
• Strong attention to detail.
• Ability to work effectively in a team-oriented environment.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel).

Salary Range:

• $40,000 - $70,000

Pay: $40,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Experience:

• Administrative Assistant: 2 years (Preferred)
• Law office: 2 years (Preferred)

License/Certification:

• New York Notary Public License (Preferred)

Ability to Commute:

• New York, NY 10018 (Required)

Work Location: In person