Administrative Assistant

Here at HR Soul our solutions amplify the performance of people and the soul of company culture. From strategic planning with CEO’s, partnering with HR leaders on key projects, building high performing teams to coaching and recruiting the future of our client’s organization.

We are seeking an Administrative Assistant to provide day-to-day operational and administrative support to our client’s growing team in Tampa, Florida .

The Opportunity

We’re partnering with an innovative, fast-growing healthcare technology organization in downtown Tampa that’s building something meaningful—and doing it with intention. They’re looking for an Administrative Assistant who can serve as the connective tissue of the office: part Office Manager, part right-hand support to the Chief of Staff, part culture carrier.

This is not a “sit quietly and answer phones” kind of role. This is for someone who likes being in the mix—keeping things organized, people supported, and the day-to-day running smoothly without needing a playbook for every step.

What You’ll Own

• Serve as the first impression of the office —welcoming guests, candidates, and team members with a polished, friendly presence
• Keep the office humming: manage supplies, vendors, and overall workspace organization
• Provide direct support to the Chief of Staff , including calendar coordination, meeting prep, and scheduling logistics
• Coordinate internal meetings—agendas, materials, room setup, and follow-ups
• Help keep leadership and team calendars aligned and optimized
• Jump in where needed—events, team initiatives, special projects, and the occasional “can you help with this?” moment

Support a positive, professional, and slightly entrepreneurial office culture

What Makes You a Fit

• You’re naturally organized but not rigid—you can flex as priorities shift
• You take initiative and don’t wait to be told what’s next
• You’re polished and professional, but approachable and down-to-earth
• You enjoy being around people and creating a great in-office experience
• You’re detail-oriented and follow through (you don’t let things drop)

You’re comfortable supporting senior leadership and managing up when needed

The Vibe

Think high-performing startup energy meets professional polish . The environment is collaborative, entrepreneurial, and values people who take ownership—but it’s not overly corporate or hierarchical. You’ll have structure where it matters and flexibility where it counts.

Why This Role

• Direct exposure to leadership and business operations
• Opportunity to shape the in-office experience and culture
• A role with variety—no two days look exactly the same
• Be part of a growing healthcare tech company making real impact

Diversity Commitment

At HR Soul, we embrace a rich tapestry of backgrounds and experiences within our workplace. We actively encourage applications from women, individuals of color, members of the LGBTQ+ community, people with disabilities, ethnic minorities, immigrants, and veterans.

Equal Opportunity Employment Statement

HR Soul proudly upholds its status as an Equal Opportunity Employer. We prohibit discrimination against any employee or candidate based on various attributes, including but not limited to race (encompassing characteristics historically associated with race such as hair texture and style), color, gender (including pregnancy and related conditions), religion or belief, national origin, citizenship, age, disability, veteran status, union membership, ethnicity, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable laws.

Inclusivity Commitment

HR Soul and its partners are fully committed to ensuring that all qualified individuals are included. We provide reasonable accommodations for applicants and employees with disabilities. If you need assistance during the job application or interview process, or require accommodations to perform essential job functions, please reach out via our contact page: Contact HR Soul .

Your Rights

HR Soul is dedicated to ensuring that all applicants are aware of their rights concerning workplace discrimination, which is unlawful.

Application Agreement

By applying for this position, you authorize HR Soul to exclusively consider you as a candidate for the specified opportunity. You affirm that the information you provided about your qualifications is true and that you have not misrepresented yourself. Additionally, you agree to keep confidential any details regarding the position that you may learn from HR Soul, sharing such information only as necessary to support your application process. In exchange, HR Soul pledges to make reasonable efforts to represent you throughout the job screening and resume distribution stages.

Salary Transparency Statement

Compensation for this position (and others) at HR Soul is based on multiple factors, including:

• The candidate’s skill set, experience, and education
• Required licenses and certifications
• Geographic location of the office
• Additional business and organizational considerations

In line with local regulations, HR Soul provides a salary range that reflects a reasonable estimate of the base pay for this role in areas where salary disclosure is mandated.