Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to support daily business operations. This role is 100% remote and requires a self-starter who can manage tasks independently, communicate professionally with clients, and maintain accurate records across multiple systems.

The ideal candidate will be proactive, tech-savvy, and capable of handling administrative workflows with minimal supervision while providing consistent daily updates on progress and priorities.

Key Responsibilities

• Manage and organize documents within Google Drive, including downloading, uploading, naming, and filing documents accurately

• Maintain and update Google Sheets with client data, task tracking, and workflow status

• Monitor and manage Gmail inboxes, including organizing emails, drafting responses, and ensuring timely follow-up

• Communicate with clients via phone, email, and text message in a professional and timely manner

• Follow up with clients to collect required documents and information

• Track all assigned tasks and maintain a clear workflow system

• Provide daily status updates outlining:

• Completed tasks

• Pending tasks

• Scheduled follow-ups (1 day, 7 day, 14 day, and 30 day intervals)

• Assist with general administrative support, including file organization and process improvement

• Identify inefficiencies and recommend improvements to administrative systems and workflows

Required Qualifications

• Strong proficiency with Google Workspace, including:

• Google Drive

• Gmail

• Google Sheets

• Ability to download, organize, and upload documents accurately

• Experience updating and managing spreadsheets

• Strong written and verbal communication skills

• Ability to manage multiple tasks and prioritize effectively

• High level of attention to detail and organization

• Self-motivated with the ability to work independently in a remote environment

• Comfortable making outbound client calls and sending follow-ups

Technical Requirements

• Personal computer with reliable internet connection

• Personal cell phone for client communication (calls and text messaging)

Preferred Qualifications

• Prior experience in administrative support, bookkeeping support, or client service roles

• Experience working in a remote environment

• Familiarity with task management systems (Notion, CRM systems, or similar tools)

Work Environment

• 100% remote position

• Flexible scheduling based on workload and deadlines

Job Types: Part-time, Temporary, Contract, Temp-to-hire

Pay: $12.00 - $15.00 per hour

Benefits:

• Employee discount
• Professional development assistance

Work Location: Remote