Administrative Assistant

<Job Overview>
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, enhance workflow efficiency, and ensure a professional environment. As an energetic and proactive member of our organization, you will be the first point of contact for visitors and callers, manage administrative tasks with precision, and contribute to a smooth-running office. Your positive attitude, excellent organizational skills, and attention to detail will help us maintain a productive and welcoming workplace.

<Duties>

• Greet visitors at the front desk with professionalism and warmth, providing excellent customer service
• Manage multi-line phone systems, screen calls, and direct inquiries efficiently using proper phone etiquette
• Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and other office management tools
• Organize files, documents, and correspondence through effective filing systems—both physical and digital
• Assist with calendar management, scheduling appointments, meetings, and coordinating events
• Support bookkeeping tasks such as invoicing, expense tracking
• Provide clerical support including proofreading documents, preparing reports, and handling mail distribution
• Support office management activities to ensure a clean, organized workspace conducive to productivity
• Handle incoming inquiries with professionalism and provide customer support as needed
• Perform general administrative duties such as typing correspondence, and supporting team members with personal assistant tasks
• Perform dispatching in a fast pace setting

<Skills>

• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Excellent phone etiquette skills with experience managing multi-line phone systems
• Strong computer literacy combined with exceptional data entry skills and attention to detail
• Ability to multitask efficiently while maintaining accuracy in fast-paced environments
• Knowledge of calendar management tools for scheduling appointments seamlessly

Join us in creating a vibrant workplace where your organizational talents shine! This paid position offers an engaging environment where your administrative expertise will make a meaningful impact every day.

Pay: $13.00 - $14.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person