Administrative Assistant

Job Overview
We are seeking a proactive and organized Administrative Assistant to join our dynamic team. In this vital role, you will serve as the first point of contact for callers, manage day-to-day office operations, and provide essential support to ensure the smooth functioning of our workplace. Your energetic approach and attention to detail will help foster a productive and welcoming environment. This position offers an exciting opportunity for someone with strong office management skills, excellent communication abilities, and a passion for delivering outstanding customer service.

Responsibilities

• Greet via remote clients with professionalism and warmth, ensuring a positive first impression.
• Manage phone systems efficiently, directing calls to appropriate departments or personnel while maintaining excellent phone etiquette.
• Handle scheduling tasks such as calendar management and appointment setting using tools like Google Workspace or Microsoft Office.
• Perform data entry, filing, and document proofreading to maintain accurate records and ensure document clarity.
• Assist with bookkeeping duties using QuickBooks or similar accounting software, including invoicing and expense tracking.
• Support office management activities by organizing supplies, maintaining inventory, and overseeing general administrative functions.
• Provide exceptional customer support via phone, email, or in person, addressing inquiries promptly and professionally.

Qualifications

• Proven experience in an office environment with strong clerical skills and familiarity with office management procedures.
• Excellent computer literacy, including proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry tasks.
• Prior experience handling phone systems, front desk responsibilities, or as a receptionist .
• Bilingual abilities are highly desirable to effectively communicate with diverse clients and team members.
• Strong organizational skills with the ability to prioritize tasks efficiently while managing time effectively.
• Demonstrated attention to detail through proofreading, filing, and accurate record keeping.
• Personal assistant experience or background in customer service enhances your ability to support team needs seamlessly. Join us in creating a vibrant workplace where your organizational talents and energetic attitude make a real difference! We value dedicated professionals who thrive on delivering exceptional administrative support while fostering a positive environment for colleagues and visitors alike.

Pay: $7.25 - $8.00 per hour

Work Location: In person