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Administrative Assistant
Administrative Assistant
We are currently seeking candidates for an Administrative Assistant role with a highly successful investment management firm located in Boston, MA. The Administrative Assistant will support two senior leaders with calendar management, meeting coordination, executive communications, and a variety of administrative tasks across departments. The ideal candidate will have 3–5 years of administrative or operations support experience, with strong organizational skills and proficiency in Microsoft Office, including PowerPoint. Financial services experience is highly preferred.
This is a 6+ month contract position paying between $30–$34/hour (depending on experience), with potential to convert to a permanent role. This role supports a hybrid work model, consisting of 3 days on-site and 2 days remote per week.
Responsibilities:
We are currently seeking candidates for an Administrative Assistant role with a highly successful investment management firm located in Boston, MA. The Administrative Assistant will support two senior leaders with calendar management, meeting coordination, executive communications, and a variety of administrative tasks across departments. The ideal candidate will have 3–5 years of administrative or operations support experience, with strong organizational skills and proficiency in Microsoft Office, including PowerPoint. Financial services experience is highly preferred.
This is a 6+ month contract position paying between $30–$34/hour (depending on experience), with potential to convert to a permanent role. This role supports a hybrid work model, consisting of 3 days on-site and 2 days remote per week.
Responsibilities:
- Manage calendars and scheduling for two senior leaders, including handling meeting conflicts and competing priorities.
- Coordinate domestic and global meetings, including agendas and AV/logistics setup.
- Conduct weekly planning sessions with senior leaders to ensure productive use of their time.
- Prepare and format PowerPoint presentations for business unit and department leadership.
- Process expense reports for department leaders in accordance with company guidelines.
- Coordinate catering, room bookings, and logistics for onsite meetings and events.
- Support new hire and transfer onboarding, including equipment ordering.
- Prepare and distribute department-specific status reports as needed.
- Collaborate cross-functionally to improve meeting processes and communication workflows.
- Provide additional administrative support as needed.
- Bachelor's degree with 3–5+ years of experience in an administrative or operations support role, or equivalent experience supporting operations within an investment management firm.
- Demonstrated proficiency in Microsoft Office applications, with strong PowerPoint skills.
- Strong organizational, time management, and prioritization abilities.
- Excellent written and verbal communication skills with the ability to interact across all levels of an organization.
- Detail-oriented problem solver who can manage multiple assignments simultaneously and adapt to changing priorities.
- Ability to work both independently and collaboratively as part of a team.
- Financial services experience is highly preferred but not required.
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Local to Boston
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