Administrative Assistant

Administrative Assistant

Overview

• We are looking for someone with adaptability and aptitude to join our GTM admin team and elevate the business through proactive and holistic support of Customer Experience leadership.
• As an Executive Assistant, you’re at the center of the team’s business operations and activities, and are relied upon to keep the team moving in a positive, forward direction. You are organized, dependable and able to keep up with changing business needs - using your understanding to strategically support and prioritize your team’s projects. You also have communication skills needed to interact with a variety of people and job functions including customers, partners and vendors. In this role you will work closely with a team of Administrative professionals and manage the day-to-day operations of the office and help keep teams efficient, happy and productive.

Responsibilities:

• Perform an extensive array of core administrative tasks:
• Effectively manage and maintain complex calendars for Product Leadership.
• Book complex travel and manage team and executive level expenses.
• Create, organize and maintain team mailing lists, folders, drives.
• Organize, plan and execute team events.
• Respond to questions and requests for information by employees and guests, connecting people with the right resources.
• Attend team meetings and track action items, assist with day-to-day projects, help build and improve processes and systems.
• Drive projects and own the operations of programs and initiatives within the Product team.
• Be the main liaison for coordinating meetings and external engagements with our customers, and partners.
• Lead and manage small projects within the administrative team.
• Other duties as assigned.

Skills & Experience

• Bachelor’s degree and 5+ years of relevant work experience -- direct executive support, project management, and event planning experience.
• Proven ability to manage time efficiently and prioritize multiple stakeholders, functions and tasks.
• Excellent communication and interpersonal skills; proven ability to take initiative and build strong, productive relationships.
• Experience implementing systems, processes, or programs that increase efficiency.
• Positive, can-do attitude and willingness to jump into a myriad of projects. Resourceful self-starter that is curious, asks questions and can make logical, proactive decisions in a fast-paced and demanding environment.
• Extreme attention to detail, organized and responsive.
• Embrace and spread the culture which revolves around our values
• Generally tech savvy
• Experience working with all levels of management, employees, vendors, and customers

Compensation

• $50-$55 hourly (W2)

Req# 737