Administrative Assistant

The Greenwich, CT office of a glowing investment firm is looking to hire a highly skilled and proactive Administrative Assistant to provide dedicated support to senior leaders of the investment team. This role requires a poised, detail-oriented professional who thrives in a fast-paced, high performance environment. The ideal candidate will demonstrate sound judgment, exceptional organizational abilities and a high degree of professionalism and discretion.

Key Responsibilities:

Administrative Support & Calendar Management

• Manage complex calendars, including scheduling internal and external meetings across multiple time zones.

• Coordinate schedules with senior leaders of portfolio operating companies

• Proactively identify and resolve scheduling conflicts with minimal direction.

Travel & Expense Management

• Plan and coordinate comprehensive domestic and international travel arrangements.

• Prepare and process expense reports accurately and in a timely manner using Concur.

Communication & Stakeholder Management

• Serve as a point of contact for both internal and external stakeholders.

• Build and maintain strong professional relationships across all levels of the organization.

• Screen and manage high-volume communications, including incoming calls and meeting requests.

Confidentiality & Professionalism

• Handle sensitive information with the utmost confidentiality and discretion.

• Exercise sound judgment in a trading floor environment and maintain a polished, executive presence.

Document & Office Management

• Assist with the creation, formatting, and editing of documents and presentations.

• Maintain organized electronic filing systems.

• Support ad hoc projects and administrative needs as required.

Qualifications:

• Bachelor’s degree strongly preferred.

• 5–7+ years of experience supporting senior or C-level executives, ideally within financial services or a similarly fast-paced professional services industry.

• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Concur expense management.

• Excellent organizational and time-management skills with strong attention to detail.

• Ability to remain composed and effective under pressure, managing multiple priorities with ease.

• Strong written and verbal communication skills.

• Self-motivated, proactive, and resourceful team player.