Administrative Assistant

Position Summary:

Responsible for providing confidential support to the Clinic and Administrative Services in accordance with departmental standards. This position develops and maintains relationships with business associates and vendors. Independently applies analytical and problem-solving skills to resolve business issues. Additionally, this position assists with budget management, special projects, inventory, maintenance of files and other responsibilities to ensure efficient operation of the department.

Position Responsibilities:

• Performs a variety of administrative and clinical tasks to support the department and site functions. This includes copying, maintaining accurate files and records, and arranging meetings and events.
• Daily balancing of POS payments
• Accounts payable and other income invoice coding, authorization, and follow up
• Maintaining of online policies and procedures
• Regional meeting schedule maintenance
• Coordinates requests for depositions
• Investigates, resolves and coordinates building needs and issues
• Processes death certificates through MDH
• Maintains office equipment and supplies
• Responsible for financial report review for error detection, reporting problem and helps investigate problems or concerns to work toward resolution
• Assists in the annual budget process and year end close
• Creates monthly clinic overview reports.
• Works collaboratively with Physician Services to ensure provider credentials, enrollment and licensure are up to date
• Manages ordering of office supplies, linens, pagers etc.
• Responsible for a variety of administrative projects requiring independent judgment and action
• Supports Clinic Supervisors, Human Resources and payroll
• Establishes and maintains excellent working relationships with vendors
• Establishes and maintains excellent working relationships with staff and leadership within Riverway Clinics and the Northwest Region
• Maintains confidentiality of sensitive information
• Support the Clinic Assistant functions and provides coverage as needed
• Performs other duties and responsibilities as assigned

Work Schedule:

Monday – Friday 8:00AM – 5:00PM

Required Qualifications:

• High School diploma or GED required
• 2+ years of medical or administrative secretarial experience
• Working knowledge of accounting principles and practices
• Strong computer competencies with Microsoft Word, Excel, PowerPoint and Visio

Skills and Abilities:

• Excellent organization skills
• Strong oral and written communication skills
• Ability to operate various office equipment
• Establishes priorities.
• Ability to work independently and problem solve with minimal supervision.
• Attends to detail
• Ability to deal with highly confidential information
• Ability to work under pressure and meet tight deadlines
• Works productively as a team player
• Adapts positively to changes in the work environment.

Benefits:

Riverway offers a competitive benefits package (for eligible positions) that includes medical insurance, dental insurance, a retirement program, time away from work, insurance options, tuition reimbursement, an employee assistance program, onsite clinic and much more!

We’re a nonprofit, integrated health care organization, providing health insurance in six states and high-quality care at more than 90 locations, including hospitals and clinics in Minnesota and Wisconsin. We bring together research and education through HealthPartners Institute, training medical professionals across the region and conducting innovative research that improve lives around the world.

At HealthPartners, everyone is welcome, included and valued. We’re working together to increase diversity and inclusion in our workplace, advance health equity in care and coverage, and partner with the community as advocates for change.

Benefits Designed to Support Your Total Health
As a HealthPartners colleague, we’re committed to nurturing your diverse talents, valuing your dedication, and supporting your work-life balance. We offer a comprehensive range of benefits to support every aspect of your life, including health, time off, retirement planning, and continuous learning opportunities. Our goal is to help you thrive physically, mentally, emotionally, and financially, so you can continue delivering exceptional care.

Join us in our mission to improve the health and well-being of our patients, members, and communities.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant because of race, color, sex, age, national origin, religion, sexual orientation, gender identify, status as a veteran and basis of disability or any other federal, state or local protected class.