Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to join our client's team in Baytown, Texas. In this role, you will provide essential support in logistics, scheduling, and customer service, ensuring smooth and efficient daily operations. If you have strong organizational skills and a passion for delivering excellent service, this is a great opportunity to make a meaningful impact.

Responsibilities:

• Manage schedules, coordinate calendars, and arrange meetings for staff and leadership.

• Prepare, proofread, and distribute various documents, including reports and presentations.

• Maintain organized filing systems and handle confidential records securely.

• Support logistics operations by coordinating shipments, tracking deliveries, and managing supply orders.

• Communicate effectively with vendors and carriers to address shipping or delivery concerns.

• Process purchase orders, invoices, and receipts for supplies and equipment.

• Provide exceptional customer service by addressing inquiries and resolving issues for both internal and external stakeholders.

• Monitor and follow up on customer orders, shipments, and product returns.

• Collaborate with cross-functional teams to ensure seamless office and logistics operations.

• Oversee office supply inventory and ensure timely replenishment to support daily activities.

• Minimum of 3 years of administrative experience in a detail-oriented environment.
• Proficiency in Microsoft Outlook, Word, and Excel for managing tasks and documents.
• Demonstrated ability to coordinate logistics and manage supply chain operations.
• Strong customer service skills with experience handling inquiries and resolving issues.
• Bilingual proficiency in English and Spanish, both written and spoken.
• Excellent organizational and time-management abilities to handle multiple responsibilities.
• Strong attention to detail and ability to maintain confidentiality.
• Effective communication skills for working with diverse teams and external partners.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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