Administrative Assistant

We are looking for an organized and detail-oriented Administrative Assistant to join our team in Dayton, Ohio. This role is ideal for someone who thrives in a fast-paced environment, enjoys client interaction, and excels in managing schedules and administrative tasks. As a Contract to permanent position, this opportunity offers the potential for long-term growth and stability within our organization.

Responsibilities:

• Coordinate and maintain schedules for multiple team members, ensuring appointments and meetings are seamlessly managed.

• Handle incoming calls, providing a welcoming and attentive experience while directing inquiries to appropriate team members.

• Maintain and organize client files, ensuring all documents are accurately stored and easily accessible.

• Assist with document management tasks, including uploading and maintaining files in the firm’s database.

• Schedule and confirm client appointments, ensuring all details are accurately communicated.

• Manage the firm's master calendar, keeping track of deadlines, meetings, and events.

• Support client communications by preparing and sending correspondence, such as sympathy cards and other mailings.

• Organize meetings and facilitate connections between team members for calls and discussions.

• Provide general administrative support to ensure smooth day-to-day operations.

For immediate consideration, call 937.224.8326.

• Minimum of 5 years of experience in administrative roles, preferably in a detail-oriented services or legal environment.
• Exceptional organizational skills with a keen eye for detail.
• Proficiency in managing schedules and calendars using tools like Outlook.
• Strong communication skills and a client-focused approach.
• Ability to handle multiple priorities and meet deadlines in a dynamic work setting.
• Familiarity with document management systems and willingness to learn new technologies.
• Experience with customer service, ensuring clients feel valued and supported.
• Reliable and adaptable, with a proactive attitude towards problem-solving.
TalentMatch ^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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