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Administrative Assistant
Typical Years of Requisite Experience: 1-3+ years
Common And Baseline Responsibilities
Proficiencies
Common And Baseline Responsibilities
- Provides administrative support to an individual, team, department, or group in the firm.
- Organizes and schedules meetings and appointments.
- Assists studio leaders with travel arrangements and/or expense reports as needed.
- Provides support to the Office Manager or Talent Manager for special projects as needed.
- Assist PM/Principals in creating consultant agreements and/or Owner/Architect agreements using AIA software as needed.
- Assists Project Teams.
- Orders lunches and sets up for internal meetings and client meetings.
- Provides support for front desk, including answering phones, receiving and distributing packages as needed.
- Sends correspondence to Consultants and General contractors.
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Requests Certificate of Insurance certificates from legal department.
Proficiencies
- Effective verbal, written communication and organizational skills
- Strong attention to detail and excellent time management skills
- Proven ability to execute tasks and able to work independently
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Flexible, high service orientation, and a quick learner
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Knowledge of Microsoft Office (Word, Excel, Outlook, and PowerPoint)
- Associate or bachelor's degree preferred
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