Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support document organization and compliance efforts at a non-profit organization in New Orleans, Louisiana. This contract position will primarily involve reviewing, sorting, and purging physical and digital files to ensure adherence to established retention policies. The role is critical to maintaining the integrity and security of sensitive information while streamlining document management processes.

Responsibilities:
• Evaluate and organize physical and digital files to align with established folder structures and retention policies.
• Identify and securely dispose of outdated or unnecessary documents, including sensitive materials such as Section 8 files and procurement records.
• Collaborate with file room personnel to categorize and manage documentation efficiently.
• Ensure compliance with organizational policies regarding document retention and destruction.
• Provide guidance on potential roadblocks or challenges in the document purge process and suggest practical solutions.
• Maintain accurate records of purged and retained documents for auditing purposes.
• Utilize tools such as Microsoft Outlook and Microsoft Word to support correspondence and documentation.
• Engage in data entry tasks to update file inventories and track progress.
• Work closely with other team members and staff to meet project deadlines, including occasional overtime as needed.
• Communicate effectively with stakeholders to ensure clarity on project objectives and outcomes.
• Proven experience in document management or administrative roles, preferably within a non-profit environment.
• Proficiency in Microsoft Outlook and Microsoft Word for correspondence and documentation tasks.
• Strong organizational skills and attention to detail in handling sensitive and confidential information.
• Ability to discern and make judgments regarding document retention and destruction.
• Familiarity with data entry practices and maintaining accurate records.
• Experience with filing systems and folder organization for efficient document retrieval.
• Understanding of challenges related to document purging and the ability to address them effectively.
• Availability to work occasional overtime to meet project deadlines.
TalentMatch ^®

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