Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to join our team in Pacific, Washington. This is a long-term Contract position offering an excellent opportunity for a motivated individual to provide critical support in administrative and billing functions. The ideal candidate will thrive in a fast-paced environment and demonstrate strong organizational skills, adaptability, and a commitment to excellence.

Responsibilities:

• Administer contracts and oversee monthly billing processes, including subcontractor billing and job cost calculations for materials, labor, and prevailing wage compliance.

• Ensure certified payroll documentation and prevailing wage requirements are accurately processed and maintained.

• Enter and code work hours for jobs by state, tracking labor, materials, purchases, and subcontractor costs for precise billing and reporting.

• Reconcile purchase orders and vendor invoices, ensuring all records are accurate and up-to-date.

• Maintain and organize records related to work orders, job costing, inspections, and billing schedules.

• Utilize Timberline (Sage 300) software to manage job costing, reporting, and billing tasks.

• Provide administrative support across departments and serve as a liaison between field and office teams.

• Prepare monthly job costing reports and generate regular updates for management and the accounting team.

• Handle commercial collections, including customer service calls related to invoices, payment inquiries, and report requests.

• Monitor project workflows, ensuring tasks are completed on schedule and deadlines are consistently met.

• Proven experience in administrative support, preferably within construction or a similar industry.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Familiarity with Sage 300 (Timberline) software is highly desirable.
• Strong attention to detail and accuracy in data entry and record-keeping.
• Ability to manage certified payroll and prevailing wage documentation.
• Excellent organizational and time-management skills to prioritize multiple tasks effectively.
• Strong communication skills to liaise with various teams and handle customer inquiries.
• Willingness to learn, adapt, and take on new challenges with a positive attitude.
TalentMatch ^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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