Administrative Assistant

Administrative Assistant

Location: Hybrid - Springfield, VA Employment Type: Full-Time Compensation: $40,000–$50,000 annually (commensurate with experience)

Position Overview

Unified Industries Inc. (UII) is seeking a highly organized and detail-oriented Administrative Assistant to provide full-time administrative support within a defense contracting environment. This role supports operational and program management functions, assists senior leadership and helps ensure adherence to internal procedures and government contracting requirements.

The ideal candidate is dependable, professional, and capable of managing multiple priorities in a compliance-driven environment.

Key Responsibilities

• Provide administrative and clerical support to leadership and calibration teams
• Manage calendars, meetings, and scheduling logistics
• Prepare, edit, organize, and maintain documents, reports, and correspondence
• Track action items, deadlines, and follow-ups
• Assist with document control, file management, and records retention
• Support onboarding, training documentation, and internal communications
• Ensure compliance with company policies and applicable government regulations
• Create and/or type general correspondence & memorandums.
• Assist in the preparation of regularly scheduled reports and other documents upon request.

Required Qualifications

• 3+ years of experience in an administrative or executive assistant role
• Strong organizational, time-management, and prioritization skills
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Excellent written and verbal communication skills
• Ability to handle sensitive and confidential information appropriately
• High attention to detail and accuracy

Preferred Qualifications

• Experience supporting government or defense contracting organizations
• Familiarity with the Calibration/Metrology industry
• Active Secret security clearance
• Experience working in a hybrid/remote work environment

Job Type: Full-time

Pay: $40,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Education:

• High school or equivalent (Required)

Experience:

• Administrative: 3 years (Required)

Security clearance:

• Secret (Preferred)

Work Location: Hybrid remote in Springfield, VA 22152