Administrative Assistant

PRIMARY FUNCTION: Primarily responsible for providing administrative clerical support for assigned manager, director or department.

RESPONSIBILITIES AND TASKS:

• Independently, manage and prioritize information flow (i.e. phone calls, emails, mails, etc.) and disseminate and/or relay information as appropriate
• Manage calendar for manager or department, arranging travel, meetings, events, etc. effectively and efficiently utilizing company resources and time
• Maintain files, accurately filing documents in a timely manner
• Prepare correspondence, documents and presentations as requested
• Assist with the collection, compilation and recording of information; prepare reports as needed
• Manage requisition and purchase process as related to department, monitoring requisitions and purchase orders
• Perform additional relevant duties as assigned

SUPERVISORY ROLE:

• None. This is an Individual Contributor role and exhibits these competencies: Functional/Technical Skills, Action Oriented, Problem Solving, Learning on the Fly, and Interpersonal Savvy

EDUCATION and CERTIFICATIONS:

• High School diploma or equivalent

EXPERIENCE AND SKILLS:

• Minimum two (2) years relevant administrative support experience
• Strong customer focus with the ability to communicate with internal and external customers in a timely and professional manner
• Must have exceptional communication, both verbal and written, attention to detail and the ability to resolve issues efficiently and effectively
• Proficient computer skills in Microsoft Suite (Word, Excel, Powerpoint) applications
• Self-starter who demonstrates strong initiative and sense of urgency, with the ability to work in a fast paced environment
• Strong organizational skills with the ability to prioritize and manage multiple projects while maintaining attention to detail
• Must possess a strong customer-centric attitude, high energy level and a strong sense of urgency

SAFETY REQUIREMENTS:

• Follow and ensure others follow departmental and company safety policies and programs
• Wear required protective equipment in all areas where mandatory

PHYSICAL REQUIREMENTS:

• Frequently sit for long periods of time utilizing office equipment and/or computers.
• Long periods of time requiring intense concentration in an open area office space
• Occasionally lift up to 20 lbs.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.