Administrative Assistant

Administrative Assistant - UHNW Family Office
Location: New York, NY
Salary :$75,000-80,000

The Role: We are seeking a bright, highly discreet Administrative Assistant to support a prominent Family Office and Private Residence. This is a dynamic "hybrid" role that requires a blend of professional office administration and high-touch personal support.
The ideal candidate is a proactive problem-solver who possesses exceptional judgment and the ability to navigate both a corporate boardroom and a private household with ease.

Core Responsibilities

• Executive Coordination: Manage complex calendars, coordinate appointments, and handle scheduling for both professional and personal obligations.
• Logistical Support: Serve as the "connective tissue" between the family's NYC office and private residence, including running sensitive errands and ensuring seamless operations between both locations.
• Vendor Relations: Act as a professional point of contact for external vendors and service providers; must be well-spoken and able to negotiate and follow up effectively.
• Project Management: Anticipate needs before they arise, thinking through challenges independently while maintaining a high level of respect for family privacy.
• Digital Support: Utilize Outlook for heavy scheduling and Excel for basic tracking and organizational tasks.

Candidate Profile

• Experience: 2-3+ years of administrative experience, ideally within a Family Office, Luxury Brand, or high-level Corporate environment.
• Discretion: Absolute commitment to confidentiality and the ability to handle sensitive information with a high degree of "quiet" professionalism.
• Communication: Exceptionally well-spoken with a polished phone presence and clear written skills.
• Technical Skills: Proficiency in Microsoft Office (specifically Outlook and Excel).
• The "Right" Mindset: A "no task is too small" attitude paired with the intellectual horsepower to work with minimal guidance.
  

Vaco PLC is acting as an Employment Agency in relation to this vacancy.