Administrative Assistant

We're partnering with one of our long-term real estate clients in Irvine who is looking to bring on a polished and highly organized Administrative Assistant to support their operations team. This is a great opportunity to join a professional, fast-paced environment where you'll be a key part of keeping everything running smoothly day-to-day.

About the Role:
This position will act as the front-facing point of contact for tenants, vendors, and visitors while providing administrative support to the property management and operations team. They're looking for someone who is proactive, detail-oriented, and enjoys being in a collaborative office setting.
Key Responsibilities:

• Serve as the first point of contact for tenants, vendors, and guests
• Manage incoming calls, emails, and service requests
• Coordinate vendor scheduling, work orders, and follow-ups
• Assist with tenant communications, move-ins/move-outs, and general inquiries
• Maintain office supplies, files, and internal records
• Support reporting, data entry, and day-to-day administrative tasks
• Assist with coordinating meetings, calendars, and office logistics
  

What They're Looking For:

• 2+ years of administrative, office, or customer service experience
• Real estate or property management experience is a plus (not required)
• Strong communication skills with a professional, friendly presence
• Highly organized with strong attention to detail
• Ability to multitask and stay organized in a fast-paced environment
• Proficiency in Microsoft Office (Excel, Outlook, Word)
• Experience with property management systems is a plus
  
  

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.
Vaco PLC is acting as an Employment Agency in relation to this vacancy.