Administrative Assistant

Job Title: Administrative Assistant I

Industry: Insurance

Employment Type: Contract (March 2026 – December 2027)

Pay: $15–$17/hour

A growing organization in the insurance space is seeking a detail-oriented Administrative Assistant to support their Finance team in a fully remote capacity. This is a long-term contract opportunity ideal for someone who thrives in a fast-paced environment and enjoys working with data, systems, and cross-functional teams.

Key Responsibilities:

• Provide administrative support to the Finance department
• Communicate with insurance carriers via phone and email to verify policy details, documentation, and account information
• Accurately update and maintain records within internal systems
• Generate and maintain reports in Excel to ensure data accuracy and compliance
• Perform data reconciliation and analysis using intermediate Excel functions (VLOOKUPs, formulas, etc.)
• Assist with financial tracking, documentation, and internal recordkeeping
• Support reporting initiatives by compiling and organizing data for leadership
• Complete ad hoc administrative tasks as needed in a dynamic environment

Qualifications:

• 1–2+ years of administrative experience (insurance industry experience preferred, especially health insurance)
• Intermediate Excel skills required (VLOOKUPs, formulas, data handling)
• Tech-savvy with the ability to learn new systems quickly (QuickBooks is a plus)
• Strong attention to detail and accuracy

Must-Haves:

• Ability to work Pacific Standard Time (PST) hours
• Strong organizational and multitasking skills
• Ability to prioritize and meet deadlines in a fast-paced environment
• Proactive mindset with the ability to anticipate needs

Schedule:

• Monday–Friday, 8:30 AM – 5:00 PM PST (30-minute lunch)

Interview Process:

• Virtual interview with hiring manager and leadership