Administrative Assistant

We are looking for an experienced and motivated administrative assistant to join our growing team in Buffalo, NY.

About us:

Canterbury Woods is a continuing care retirement community unlike any you’ve ever seen. We have one goal and one commitment: We provide older adults with the best possible living experience. From independent living to a full continuum of care, residents can always expect a lifestyle that meets their needs and interests.

Administrative assistant position details:

This is a Full Time position. The hours will be 8am - 4pm and 9am – 5pm, Monday – Friday.

Administrative assistant job duties include:

• Schedule and supervise the part time reception desk staff.
• Write and distribute emails, correspondence memos, letters, faxes, and forms.
• Order office supplies and research new deals and suppliers.
• Maintain staff and resident listing.
• Provide general support for visitors.
• Act as the point of contact for internal and external clients.
• Complete work for the Associate Executive Director as needed.
• Schedule transportation for residents.
• Distribute monthly resident bills.
• Approve timecards for reception desk staff.
• Process department invoices.

Administrative assistant benefits include:

• 90% paid health insurance.
• Free dental and life insurance.
• Paid vacation, personal, holiday, and sick time.
• 401k with employer match.
• Tuition reimbursement program.
• Referral and retention bonus program.
• Employee assistance programs.

Administrative assistant qualifications:

• Proven experience as an administrative assistant or office admin assistant is preferred.
• Working knowledge of office equipment, like printers and fax machines, is required.
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) is required.
• Excellent written and verbal communication skills is required.
• Strong organizational skills with the ability to multi-task is required.