Administrative Assistant

Position Overview

Galvan Asset Management is seeking a detail-oriented and highly organized Administrative Assistant to support property management operations and financial administration. This role will play a critical function in maintaining accurate records in Yardi Breeze, supporting accounting workflows, and ensuring smooth day-to-day office operations.

The ideal candidate is reliable, systems-oriented, and comfortable working across property management, accounting, and general administrative functions.

Key Responsibilities

Property Management & Systems Administration

• Maintain and update tenant, lease, and property records in Yardi Breeze
• Assist with rent roll accuracy, lease documentation, and tenant data entry
• Support onboarding of new properties, units, and tenants into Yardi
• Generate routine and ad hoc reports from Yardi for management review
• Help troubleshoot basic system issues and coordinate with Yardi support as needed

Accounting & Financial Support

• Perform data entry related to rent payments, invoices, and expenses
• Assist with monthly ledger reconciliation across multiple properties and accounts
• Cross-check bank statements, Yardi reports, and accounting records for accuracy
• Support accounts payable and receivable processes
• Help maintain organized financial records for audit and compliance purposes

General Office Administration

• Provide day-to-day administrative support to the property management team
• Maintain organized digital and physical filing systems
• Assist with correspondence, scheduling, and document preparation
• Coordinate with vendors, tenants, and internal staff as needed
• Support special projects and operational initiatives as assigned

Qualifications

• 1–3 years of administrative, bookkeeping, or property management experience preferred
• Familiarity with Yardi Breeze or similar property management/accounting software strongly preferred
• Strong attention to detail and accuracy in data entry and financial records
• Proficiency in Microsoft Excel and general office software
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment
• Strong organizational and communication skills

Preferred Attributes

• Experience working with multiple entities or property portfolios
• Basic understanding of accounting principles (reconciliation, ledgers, etc.)
• Comfort working in a mission-driven or nonprofit-affiliated organization
• Self-starter with a proactive and problem-solving mindset

Pay: $24.00 per hour

Work Location: In person