Administrative Assistant

Job Summary

We are seeking a highly organized and proactive Administrative Executive & Executive Assistant to support both daily operations and senior management. This role is ideal for someone who can efficiently manage administrative tasks while providing high-level executive support in a fast-paced environment.

You will play a key role in ensuring smooth business operations, effective communication, and strong coordination between teams, clients, and leadership.

Key Responsibilities

Executive Support

• Manage calendars, schedule meetings, and coordinate appointments for senior management
• Prepare and draft emails, reports, and presentations
• Act as a point of contact between management, clients, and internal teams
• Track tasks and follow up to ensure timely completion
• Handle confidential information with discretion

Administrative & Operations

• Coordinate daily schedules, client appointments, and service requests
• Respond to customer inquiries and ensure high service standards
• Manage staff schedules, attendance, and operational coordination
• Monitor ongoing tasks and ensure timely service delivery
• Provide general administrative support to management

Coordination & Support

• Assist with project coordination and documentation
• Maintain organized records and filing systems
• Support business operations with ad hoc tasks as required

Requirements

• 2–4 years of experience in administration, customer service, or executive support
• Strong communication skills in English (written and verbal)
• Excellent organizational and multitasking abilities
• Ability to work in a fast-paced environment and manage multiple priorities
• Proficiency in Microsoft Office (Excel, Outlook, Word)
• Professional, reliable, and detail-oriented

Job Types: Full-time, Permanent

Work Location: In person